General Services Supervisor

40% - Supervises Storeroom Operations

• Supervises daily operation of the Facility Operations Storeroom.

• Plans assigns schedules and reviews work performed by General Services employees.

• Maintains perpetual inventory of maintenance materials repair parts equipment custodial supplies tools and consumable products.
• Ensures proper storage organization labeling and security of inventory.
• Conducts routine inventory cycle counts and annual physical inventories.
• Establishes minimum and maximum inventory levels.
• Maintains warehouse cleanliness and safe operating conditions.
• Develops procedures to improve warehouse efficiency and customer service.

20% - Purchasing Inventory Control and Procurement

• Coordinates purchasing of inventory stock and special-order materials.

• Obtains vendor quotations and evaluates pricing availability and delivery schedules.

• Works closely with Purchasing to ensure compliance with university purchasing requirements.

• Reviews inventory usage trends and adjusts stock levels accordingly.

• Maintains accurate inventory records using computerized inventory management systems.

• Processes purchase requisitions receiving documents and inventory transactions.

• Assists campus departments with ordering maintenance-related materials and supplies.

10% - Receiving and Distribution

• Supervises receipt of all freight UPS FedEx and express deliveries arriving at Facility Operations.

• When necessary inspects incoming shipments for damage shortages and order accuracy.

• Coordinates resolution of shipping discrepancies with vendors.

• Maintains receiving documentation and delivery records.

• Coordinates timely campus distribution of freight and packages.

• Assists with staging and scheduling delivery of large freight items.

• Ensures proper handling and storage of hazardous materials in accordance with applicable regulations.

15% - Administrative Responsibilities

• Maintains inventory reports purchasing records receiving logs and warehouse documentation.

• Prepares inventory usage reports and budget information.

• Monitors warehouse expenditures and recommends budget adjustments.

• Maintains vendor catalogs pricing agreements and procurement records.

• Develops operating procedures and safety practices.

• Provides training for Storeroom employees on inventory systems purchasing procedures warehouse safety and customer service.

• Participates in departmental planning and continuous improvement initiatives.

15% - Other Duties

• Assists General Services during major campus events and special projects.

• Coordinates emergency material purchases during weather events or facility emergencies.

• Supports after-hours and emergency response operations as needed.

• Performs other duties as assigned in support of Facility Operations and University operations.

Education and Experience

Required Education and Experience - Time of Hire