Gallery and Event Specialist

Position Title: Gallery and Event Specialist

Department: Mulvane Art Museum

Advertised Pay: Base $15.17/hour with potential for a higher entry rate commensurate with experience

Campus Location:Washburn University

Application Review:Application review will begin as applications are received and will continue until the position is filled. Applicants can be assured of full consideration if submitted by July 20 2026.

Position Summary:The Gallery and Event Specialist is responsible for the Museums front-line and customer service delivery ensuring that the museum galleries artwork and visitors are safe and that the visitors experience is welcoming. The position supervises student workers and recruits hires and schedules students to ensure that the Museum is staffed during open addition the Gallery and Event Specialist supports the planning set-up and oversight of special events and programs including the Mulvane Art Fair. This position also assists with general administrative tasks that help keep museum operations running smoothly.

This is a part-time benefits-eligible position.

About Washburn University:Washburn University is a teaching-focused student-centered public institution located in the metropolitan setting of Topeka that has earned national recognition for its high-impact programs for first-generation students. Washburn has a student body of just over 7000 students a significant and growing number of whom are first-generation and Pell-Grant eligible. The University has created educational pathways for all students to be successful and achieve their educational goals.

Washburn is dedicated to recruiting and retaining a dynamic faculty staff and student body and cultivating a robust learning and working environment and curriculum. We employ more than one thousand faculty and staff on our campuses throughout Topeka and strive to offer competitive wages an excellent benefits program and a supportive culture and a healthy work/life balance. Washburn seeks to create an environment that reflects our core values for creating positive IMPACT: inclusion modernization partnership achievement community and 2024 Washburn was recognized as one of the best colleges in the nation to work for according to Great Colleges to Work For program.

Essential Functions:
Open and close the museum ensuring proper safety protocols are followed.
Observe customer service protocols to ensure a welcoming and engaging experience for visitors; provide information and direction to visitors to the museum and campus.
Hire supervise and train student workers in proper procedures and protocols for gallery safety greeting and interacting with visitors leading tours as needed answering questions and providing information about museum programs.
Collect visitor information and submit reports on attendance and programs.
Assist with program and event preparation including the Mulvane Art Fair exhibit receptions lectures films and other public events.
Assist with general administrative tasks including payment processing data entry document organization and responding to public inquiries.
Performs additional job-related duties as assigned or as appropriate.

Required Qualifications:
High School diploma GED or equivalent.
One or more years of customer service retail or closely related experience.
Proven ability to provide effective customer service.
Demonstrated effective interpersonal communication organizational and time management skills.
Proficient in using Microsoft Excel Outlook and Word.

Preferred Qualifications:
Bachelors Degree.
Experience supervising others.
Demonstrated general understanding of art history.

Hourly Part-time Tues-Sat
Background Check Required