FT Faculty Enrollment Coordinator for Graduate Studies (ShawU Divinity School)

Job Summary:
The Enrollment Coordinator for Graduate Studies must be able to lead with expertise in ethics and or Artificial Intelligence with a grounding in Theological Studies. Reporting to the Director of Students Services and the Dean the Enrollment Coordinator processes prospective student inquiries recruits applications and provides enrollment support services for all graduate degree programs. The Enrollment Coordinator for Graduate Studies will have a teaching load and serve as an administrative faculty person with the appropriate rank performing the duties as a member of the faculty. This person is critical for student enrollment and retention and successful completion of graduate degree programs. The Enrollment Coordinator will primarily report to the Director of Student Services and assist the director with meeting data collection management and reporting to the appropriate departmental units I the university and accrediting agencies. This role is the primary point of contact for graduate students on logistical matters and ensures that admissions registration scheduling technology onboarding and degree progress tracking occur accurately and on time.

Essential Job Functions:

• Process and track graduate applications transcripts and admissions documentation in coordination with the Admissions Office and Program Director.
• Coordinate course scheduling room/platform reservations and the annual residency and colloquy calendar across the three-year course sequence.
• Maintain accurate student records including credit-hour progress toward the degree requirements and flag students who need academic support.
• Onboard incoming students to required technology systems (learning management system university email library databases video conferencing and any program- approved AI tools).
• Support faculty especially adjunct instructors with contracting paperwork syllabus templates and access to course platforms.
• Organize orientation welcome events and cohort-building activities for each incoming class.
• Coordinate advising faculty dissertation-committee logistics including scheduling proposal defenses collecting committee paperwork and tracking milestone deadlines.
• Compile program data needed for institutional reporting and accreditation (e.g. enrollment retention and completion statistics).
• Respond to routine student and faculty inquiries and escalate complex issues to the Director.
• Other duties as assigned by the Director of Student Services.

Supervisory Responsibilities

• None

Minimum Job Qualifications
Required

• Earned doctorate (PhD ThD EdD or DMin) in theology religious studies Christian ethics or a closely related field.
• A minimum of five years experience in theological or graduate higher education including teaching at the graduate level.
• A minimum of two years of administrative academic-affairs or program-coordination experience preferably in higher education.
• Strong organizational skills with demonstrated ability to manage multiple deadlines records and stakeholders simultaneously.
• Excellent written and verbal communication skills including comfort communicating with adult professional learners who have limited availability during business hours.
• Proficiency with standard office software and willingness to learn the institutions student information system and learning management system.

Preferred

• An academic doctoral degree with masters degree in ethics theology or a related field.
• Experience supporting a graduate or doctoral program specifically including familiarity with dissertation-process logistics.
• Familiarity with or interest in AI tools and educational technology.
• Experience working with bi-vocational ministry or other nontraditional adult student populations.
• Experience supporting institutional accreditation or program-review reporting.

Other Competencies (skills abilities behavior)
Must have a philosophy that is consistent with the Mission Vision and Core Values of the organization. Vision commitment and experience in achieving goals and pursuing excellence is critical: ability to work both independently and collaboratively in a dynamic and demanding environment. Must have strong verbal and written communication and organizational skills; proven ability to manage multiple complex assignments with sensitivity to deadlines priorities and changing circumstances; demonstrated professional work ethic and positive problem-solving attitude. Must be able to read write and speak fluently in English.

Physical Demands
Ability to sit or stand for up to 8 hours/day. Some lifting (up to 25 pounds occasionally) bending and carrying. The employee is regularly required to talk and hear and to use hands and fingers to handle or feel.

Required Experience:

IC