Front Office Coordinator

FRONT OFFICE COORDINATOR

Heathwood Hall Episcopal School believes that each employee makes a significant contribution to its success. That contribution should not be limited by the assigned responsibilities. Therefore this position description is designed to outline primary duties qualifications and job scope but not limit the incumbent nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Reports To: Project Manager

Work Schedule: M-F 8:00-4:30

Position Summary

The Front Office Coordinator supports daily reception operations as the first point of contact for the school while also coordinating administrative systems visitor management and operational support for multiple departments.

Essential Functions

• Manage front desk communications including answering phones and directing calls
• Coordinate visitor and vendor access procedures in partnership with campus security
• Maintain vehicle registration database and campus access processes
• Process payments and prepare related reports
• Create and manage employee identification badges
• Create and manage items for sale in Square for various departments
• Provide basic support for front office technology including printers/copiers and postage systems
• Monitor and maintain office supply inventory
• Support general administrative and reception operations as needed

Specific Job Skills

The ideal candidate will have:

• Proficiency in Google Workspace and spreadsheet management
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and data accuracy
• Ability to maintain confidentiality and professionalism
• Comfort learning and troubleshooting new systems and technology
• Strong organizational and customer service skills
• Ability to work independently while supporting multiple departments

Education and Experience

• Bachelors degree or equivalent professional experience preferred
• Previous experience in administrative coordination office operations or customer-facing support preferred
• Experience managing data records or operational systems preferred
• Strong technical aptitude and ability to learn new systems quickly required

Working Conditions

• Expansive school campus with 122 acres must be able to travel between buildings independently.
• Frequent walking standing stooping and bending may be required throughout the day at various intervals
• Ability to lift up to 50 lbs

To apply visit our career center using this site:

PHONE CALLS PLEASE.

Heathwood Hall Episcopal School is an affirmative action/equal opportunity employer. Heathwood Hall Episcopal School participates in E-Verify as mandated by South Carolina law. This position will require a Criminal Background Check.

Required Experience:

IC