Front Office Administrator (Bilingual Spanish)

Position: Front Office Administrator
Location: Confidential
Schedule: Full-Time Onsite
Pay:$35.00 - $37.00 per hour DOE

Our client is seeking a polished professional and highly organized Front Office Administrator to serve as the face of the organization. This individual will create a welcoming first impression while ensuring the office operates efficiently on a daily basis. The ideal candidate is proactive customer-focused bilingual in Spanish and English and thrives in a fast-paced environment where no two days are the same.

• Welcome and assist visitors clients vendors and guests in a professional manner
• Answer and direct incoming phone calls and emails
• Coordinate visitor check-in procedures and maintain front office security protocols
• Manage conference room scheduling and meeting preparation
• Coordinate with vendors for office services deliveries repairs and maintenance
• Report and follow up on facility-related issues until resolved
• Order and maintain office and kitchen supplies
• Receive and distribute mail and packages
• Assist with administrative projects for multiple departments
• Maintain organized filing systems and office records
• Support office events and employee activities
• Ensure the reception area and common spaces remain organized and professional at all times

• Fluent in both Spanish and English (required)
• 3 years of front office receptionist administrative or office management experience
• Excellent verbal and written communication skills
• Professional appearance and customer service mindset
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office (Outlook Word Excel)
• Ability to prioritize competing tasks while maintaining attention to detail
• Experience coordinating vendors or facilities is highly preferred

• Experience supporting multiple departments
• Experience with office facilities coordination
• Strong problem-solving abilities
• Positive proactive attitude with exceptional interpersonal skills