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Front Desk
Job Location:
Job Location:
La Porte, IA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
10 June 2026 (30+ days ago)
Posted:
Application Deadline:
7 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
About Us
Vecta Environmental Services and EnviroVac (The Clean Company) are industry leaders in industrial cleaning hydro excavation and environmental services across the United States. Together we deliver safe reliable and high-quality solutions to refinery petrochemical and industrial clients while maintaining a relentless focus on safety compliance and operational excellence.
Our success is built on a strong safety culture deep operational expertise and a commitment to protecting our people our customers and the environment in which we operate.
Position Summary
The Front Desk Coordinator serves as the first point of contact for employees visitors customers vendors and applicants. This role is responsible for managing front office operations providing administrative support maintaining office organization and ensuring a professional and welcoming environment. As Vecta continues to grow the Front Desk Coordinator will assist with various administrative and operational tasks to support the needs of the business.
Key Responsibilities
- Reception & Customer Service
- Greet and assist visitors customers vendors and applicants in a professional manner.
- Answer screen and direct incoming phone calls.
- Manage incoming and outgoing mail packages and deliveries.
- Maintain visitor logs and ensure compliance with office security procedures.
- Respond to general inquiries and direct requests to the appropriate department.
- Administrative Support
- Provide administrative support to HR Operations Finance and Leadership teams as needed.
- Schedule meetings conference rooms and appointments.
- Assist with document preparation filing scanning and data entry.
- Maintain office records and ensure filing systems are organized and up to date.
- Order and manage office supplies and maintain inventory levels.
- Employee Support
- Assist employees with general administrative requests.
- Support onboarding activities for new hires including preparing welcome packets and coordinating office access.
- Help distribute company communications forms and notices.
- Maintain employee bulletin boards and common areas.
- Office Management
- Ensure reception and common areas are clean organized and professional.
- Coordinate with building management vendors and service providers when necessary.
- Assist with company events meetings training sessions and employee engagement activities.
- Monitor office equipment and coordinate maintenance or repairs as needed.
- Additional Responsibilities
- Support special projects and company initiatives.
- Assist with data collection and reporting as assigned.
- Perform other duties as assigned to support business operations.
Qualifications
- High school diploma or GED required; Associate degree preferred.
- 1 years of receptionist administrative assistant customer service or office support experience preferred.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint).
- Strong organizational skills with attention to detail.
- Ability to prioritize tasks and manage multiple responsibilities.
- Professional appearance and demeanor.
- Bilingual (English/Spanish) preferred.
Knowledge Skills & Abilities
- Ability to maintain confidentiality and handle sensitive information.
- Strong problem-solving and customer service mindset.
- Ability to work independently and as part of a team.
- Adaptability and willingness to take on new responsibilities as the role evolves.
- Strong time management and organizational skills.
Physical Requirements
- Prolonged periods of sitting standing and working on a computer.
- Ability to occasionally lift and move office supplies and packages up to 25 pounds.
- Ability to communicate effectively in person by phone and via email.
Work Environment
This position is designed to create a professional first impression for visitors and customers while providing administrative support across multiple departments. As Vecta continues to grow the Front Desk Coordinator will play a key role in improving office organization supporting employees and ensuring smooth day-to-day operations.
Equal Employment Opportunity (EEO) Statement
Vecta Environmental Services LLC is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees. Vecta provides equal employment opportunities to all qualified individuals without regard to race color religion sex gender identity sexual orientation national origin age disability genetic information veteran status or any other protected characteristic in accordance with applicable federal state and local laws.
About Company
Vecta | Your trusted partner for comprehensive industrial cleaning services. We offer expert solutions for waste management, environmental cleanup, and more. Contact us today.
