Front Desk Administrative Assistant

Title:Front Desk Administrative Assistant

Compensation:$21-$23 per hour

Schedule:Full-Time

• 7:30 - 4 p.m. Tuesday - Thursday

• 9:30 - 5:30 p.m. Friday - Saturday

Location:Los AngelesCA

Nazareth House isseekinga dependable and service-orientedfront desk administrative assistantto support daily administrative business office and front-of-house operations within our residential care community. This role is ideal for a highly organized professional who excels in customer service administrative coordination and compliance support while serving as a key point of contact for residents families visitors vendors and position islocatedat the front desk.

WhatYoullDo:

• Serve as a primary point of contact for residents families visitors and vendors ensuring a welcoming and professional front office experience.

• Act as the Executive Directors right hand by providing daily administrative support andassistingwith special projects and operational priorities.

• Manage front desk operations during scheduled business hours including answering phones greeting visitorsmonitoringfacility access and maintaining a professional reception area.

• Support licensing visits by preparing documentationassistinginspectors and coordinating information requests.

• Maintain confidential employee and resident records in compliance with organizational and regulatory requirements.

• Support HR functions including onboarding ensuring new hire paperwork is complete and signedmaintainingpersonnel files and tracking required documentation.

• Assistemployees with timecard corrections including missed punches and meal premium adjustments and collect signed timecards for payroll processing.

• Distribute employee paychecks andassistwith payroll-related administrative tasks.

• Coordinate admissions inquiries by responding toinitialcalls collecting prospective resident information and entering leads into ECP.

• Prepare scan email and mail business correspondence invoices reports and other documentation to vendors representatives and external partners.

• Maintain organized filing systems databases mail distribution and general office operations.

• Schedule appointments transportation meetings and other administrative activities when needed.

• Assistwith events Dining Services documentation staff scheduling records and training logs.

WhatYoullNeed to Succeed:

• Administrative business office or account coordination experiencerequired.

• Strong customer service professionalism and communication skills.

• High levelof confidentiality discretion and attention to detail.

• Strong organizational and multitasking abilities in a fast-paced environment.

• Proficiencyin Microsoft Office and standard office systems.

• Healthcare assisted living or elder care experience preferred.

• Valid drivers license background clearance and ability to complete required training.

• Within the first60 daysof employment successfully complete licensing training to become the primary administrative liaison during licensing surveys and regulatory visitsassistingwith documentation requests and ensuring survey readiness.

WhatNazareth House Los AngelesOffersYou:

• Comprehensive health dental and visioncoverage

• 401(k)/403Bretirement plan

• Company paid Life Insurance coverage

• GenerousPaid Time Off

• Paid Sick Leave

• 6paid Holidays

• Paid Leave (Jury DutyBereavement leave etc.)

• Opportunities for career growth and professional development within a supportive workplace.

• Meaningfulwork thatmakes a positive difference in the lives of both residents and staff.

• A compassionate and inclusive work environment that fosters teamwork and collaboration.

Compensation:$21-23 per hour

Compensation will be determined bya number offactors including educational background and experience.

AboutNazareth House:

At Nazareth House our commitment goes beyond in 1951 by the Sisters of Nazareth both thesistersand our staff share a dedicated commitment to providing a safe and loving atmosphere where seniors are encouraged tomaintaintheir community offers a variety of care levels tailored to residents changing needs. We take pride inprovidingdiverse living options from independent living to residential care and a dedicated Care Center for evolving needs.

For more information about the company please visit our website: note: We are not accepting phone inquiriesregardingthe status of applications. Only qualified candidates will be we are not working with agencies or third-party recruitersat this you foryour understanding.

Nazareth HouseLos Angelesprovidesequal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirementsNazareth HouseLos Angelescomplies withapplicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Please note that employment with Nazareth House Los Angelesis strictly on an at-will basis.