Foundation Coordinator

Foundation Coordinator

Sleep Research Society Foundation (SRSF)

Location: Hybrid - Darien IL (local candidates only)
Hourly Range: $23-27 per hour
Hourly Commitment: Up to20 hours per week

Company Overview

The American Academy of Sleep Medicine (AASM) is the only professional society in the U.S. dedicated exclusively to the medical subspecialty of sleep medicine. Founded in 1975 and based in Darien IL AASM advances sleep care and improves lives through education advocacy research and accreditation. Werepresentmore than 11000 accredited member sleep centers and individual members nationwide.

In pursuit of improving sleep health and promoting high-quality patient-centered care for all people the AASM is dedicated to fostering a culture that is committed to excellence inclusive flexible collaborative appreciative supportive and innovative. Our staff connects to these team values in many ways and we are looking for others who would like to experience the same.

We support work-life balance through a flexible hybrid work environmentwith Wednesday as an anchor day to promote connection and collaboration. Managers with direct reportsare required tobeonsiteon Wednesdays. All employees report onsite twice per year for two consecutive days for all-staff meetings and functions. This position will require initial on-site training.Due to these requirements only local candidates will be considered for positions requiring onsite presence.

Position Overview

The Sleep Research Society (SRS) managed by AASMis a professional organization dedicated to advancing sleep and circadian science and its philanthropic arm theSleep Research Society Foundation (SRSF) supports that mission by funding research and recognizing scientific achievement through grants and awards.

The SRS is seeking a detail-oriented and highly organized Foundation Coordinator to support and execute the SRSFs grant and award programs. This part-time role serves as a key point of contact for grant applicants recipients and institutions while coordinating grant administration reporting communications and promotional activities. The ideal candidate is a strong communicator with excellent project management skills who enjoys working both independently and collaboratively to support the advancement of sleep and circadian science research.

What Youll Do

• Coordinate the administration of SRS Foundation grant programs including applicant communications grant agreements payments reporting and grant closeouts.

• Maintain grant records and data within the grants management system ensuring accuracy reporting and data integrity.

• Track and analyze grant outcomes manage follow-up surveys and prepare reports for committees leadership and annual reporting.

• Serve as the primary point of contact for grant recipients institutions and program inquiries via phone and email.

• Develop and coordinate promotional content that highlights grant opportunities and award recipients across newsletters the website and social media.

• Create and collect marketing materials testimonials and visual content toshowcaseFoundation impact and support conference-related promotion.

What Were Looking For

• Associate degree oran equivalentcombination of education and relevant work experience.

• Strong organizational time management and project coordination skills.

• Excellent written communication skills with the ability to prepare clear reports correspondence and promotional content.

• Strong interpersonal skills and the ability to build positive relationships with members volunteers grant recipients and staff.

• Proficiencywith Microsoft Office applications including Word Excel PowerPoint Outlook SharePoint Teams and Zoom.

• Ability to work independently manage multiple priorities and meet deadlines with minimal supervision.

• Attention to detail and commitment tomaintainingaccuraterecords and data.

Preferred Qualifications

• Experience in a medical or health care association and/or philanthropic organization

• Bachelors degree

• Experience in grants management

• Experience with survey software (LimeSurvey Microsoft Forms Cognito)

• Experience with Smartsheet and Canva

Our Culture

The AASM is proud to be anEqual Employment Opportunityemployer and a recipient of the2025 Best Workplaces in Illinois award. We celebrate diversity and are committed to creating an inclusive environment for all employees. Aside from thegreat jobopportunity we offer a collaborative and fun work culturewith amazing benefits. Visit Working at AASM for a glimpse of AASM work life.

• Flex-time hours
• Paid Time Off
• Business casual environment
• Service recognition and peer-to-peer platform
• Weekly Wellness Wednesdays
• Twice daily plank breaks
• Seasonal staff events