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Food & Beverage Office Coordinator

CoralTree Hospitality

Job Location:

Indian Wells, CA - USA

Hourly Salary: USD 23 - 23

Posted: 20 September 2026 (11 days ago)

Application Deadline: 22 December 2026

Vacancies: 1 Vacancy

Department:

Food and Beverage

Job Summary

Overview

The Food & Beverage Coordinator(F&B Coordinator) is responsible for helping keep the restaurant running smoothly by handling important administrative tasks. This position will support the leadership team and help create a relaxed island-style atmosphere for guests and team members.

Salary $23.00/hour

Responsibilities

Duties and Responsibilities:

A warm personality attentive and presentable.
Committed to delivering high levels of customer service.
Responds courteously and efficiently to queries and problems from guests and all staff.
Collect & input weekly schedule information for department schedules including PTO tracking.
Establish and maintain department files; maintain up-to-date filing system.
Update Tommy Bahama training book monthly to ensure correct training documents.
Maintain and communicate Outlook calendar information for Director of F&B Executive Chef and Director of Banquets positions.
Partner with Marketing to coordinate and maintain all F&B operational signage menu postings manage web presence information (review sites social media etc.) and compliance with brand standards.
Assist with any banquet & catering and REOs projects as directed by managers including billing reconciliation and processing as needed.
Administrative assistance for F&B managers including PS paperwork departmental communication (CT Connect Memos etc.) creation and maintenance of departmental SOPs business reporting and other needs as appropriate.
Collect & input weekly schedule information for department schedules including PTO tracking.
Establish and maintain department files; maintain up-to-date filing system.
Update Tommy Bahama training book monthly to ensure correct training documents.
Maintain and communicate Outlook calendar information for Director of F&B Executive Chef and Director of Banquets positions.
Partner with Marketing to coordinate and maintain all F&B operational signage menu postings manage web presence information (review sites social media etc.) and compliance with brand standards.
Assist with any banquet & catering and REOs projects as directed by managers including billing reconciliation and processing as needed.
Administrative assistance for F&B managers including HR paperwork departmental communication (CT Connect Memos etc.) creation and maintenance of departmental SOPs business reporting and other needs as appropriate.

Departmental Support:

Schedule Quarterly EcoSure/Inspection walk-throughs & Brand Standard Audits
Organize and maintain online services (Open Table On Demand etc.)
Information updates (hours of operations booking times etc.)
Reservation reporting
Maintain and report for Social Media issues (coordinate with managers)
Report feedback issues (coordinate with managers)
Respond to guest check and folio inquiries (InfoGenesis)
Enter and track all departmental work orders & needs (ALICE etc.)
Upkeep for F&B CT Connect news feeds & postings (schedules events etc.)
Maintain audit and support for InfoGenesis (buttons programming reports)
Maintain and upkeep for departmental SOCs and forms
Track Food handlers and RBS compliance monthly
Update Tommy Bahama training Guide monthly including food and beverage options as well as steps of service .
Uniform inventory monthly
Any other duties or tasks assigned associated with the position

Qualifications

- Excellent communication and listening skills.
- Ability to work under pressure.
- Excellent organizational and prioritization skills attention to detail and problem-solving skills.
- Must be mature pleasant courteous cooperative and an enthusiastic team player who displays good human relations skills.
- Must be flexible in working hours including weekends evenings and holidays.
Minimum Qualifications (Knowledge Skills and Abilities):
- Strong written and verbal communication skills with a variety of styles
- Natural collaborator with the ability to identify opportunities and take initiative
- Comfortable using a computer navigating Windows and Microsoft Office Point of Sale System and Outlook Email
- High school diploma or GED
- 1 year previous clerical experience
Knowledge Experience And Skills Requirements:
- Strong Organizational skills
- Excellent PC skills
- Proficient in MS Office (Word Excel Power Point)
- Knowledge of POS operating systems (InfoGenesis)
- Knowledge of Delphi operating system
- Must be able to speak read write and understand the primary language(s) used in the workplace.
- Attention to detail discretion good judgment excellent interpersonal skills excellent written and verbal communication skills.
- Ability to successfully multi task and maintain confidential information.
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Requires excellent communication skills both verbal and written additional language ability is a plus however not required.
- Flexible to work varying schedules including nights holidays and weekends as needed.
- Comprehensive knowledge of Federal State and local health safety and legal regulations