Food & Beverage Executive Assistant

Food & Beverage Executive Assistant

Trail Drive Management Corporation Properties:

Trail Drive Management Corp. (TDMC) is a not-for-profit venue management company in Fort Worth Texas. TDMC manages all aspects of venue management including but not limited to event booking event management marketing IT technical services food & beverage parking security housekeeping changeover maintenance and more. TDMC manages several venues in Fort Worth TX.

Job Summary:

Trail Drive Management Corp (TDMC) is looking for a full-time Food & Beverage Executive Assistant. This position is responsible for providing personalized support in a well-organized and timely manner for the Director of Food & Beverage Food & Beverage Leadership Team & Operation.

Essential Job Functions:

• Act as a point of contact between the executives and internal/external clients
• Able to communicate well and be diligent about timely correspondence
• Handle requests and queries appropriately
• Maintain meeting schedules and provide reminders
• Assist in event planning and provide operational support to the organization
• Assist the leadership team with scheduling as needed tracking of team member certifications attendance at trainings etc.
• Assist leadership with coordination of temporary staff and/or not-for-profit groups (if/when appropriate)
• Complete travel arrangements when necessary
• Complete expense reports in a timely and accurate manner
• Assist with tracking and coordination of department-related purchases/expenses
• Assist with financial reconciliation and/or event/operational budget management
• Establish and ensure the ongoing maintenance of a filing system for all F&B department-related information
• Create reports and update internal databases as required/requested
• Data entry in various company systems
• Facilitate internal communication to the leadership team and/or staff
• Maintain office manager role ordering supplies etc. and suggest more efficient ways to run the office and troubleshoot any issues
• Support Food & Beverage/TDMC Customer Services initiatives
• Support F&B Leadership as requested
• Performs other duties as assigned.

Qualifications:

• Must be a minimum of 21 years of age.
• Proven experience as an executive administrative assistant senior executive assistant or other high-level assistant
• Full comprehension of office management systems and procedures
• Candidate should be proficient in Microsoft Office applications (Word Excel PowerPoint CRM and Outlook)
• Possess excellent interpersonal skills as well as discretion and confidentiality with sensitive company/client information
• Possess excellent written and verbal communication skills; proficiency in English
• Strong attention to detail and proven customer service skills
• Exceptional organization and prioritization
• Exemplary planning and time management skills
• Works well with others establishing and maintaining effective relationships with fellow workers and supervisors
• Ability to work a flexible schedule including nights weekends and holidays.
• Able to communicate effectively with management guests and team members.
• Ability to handle multiple tasks in a fast-paced high-energy environment.

Working Conditions:

• Employees will work in an environment with fluctuating temperatures.
• Employees must have the ability to lift push and pull up to 50 lbs.
• Employee will spend a portion of the day sitting and operating a computer or other office equipment.
• Employees may spend their shift standing/walking traveling stairs with limited to no sitting.
• Employees will be exposed to high noise levels and/or fluctuating lights in event settings.
• Employees may be exposed to sharp objects machines with moving parts heat from ovens burners steam trays etc.
• Employees must have the ability to reach lift and bend to perform job duties throughout the shift.
• Employees may be exposed to hazards associated with moving vehicles and require strict adherence to safety protocols.

Other Duties:

• This job description is not designed to contain a comprehensive listing of activities duties or responsibilities that are required. Duties responsibilities and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.