Fleet Rental Coordinator

Job Title: Fleet Rental Coordinator

Reports To: VP of Fleet

Location: Denver CO

Other Location: Congruex Footprint

Employment Status: Full time Non-Exempt (Hourly)

Compensation: $31 - $39 per hour

We will determine pay rate based on skills and experience in relation to the function of the role as well as equity to employees in the same or similar roles.

Who is Congruex:

Congruex was formed in 2016 to take advantage of historic demand for digital connectivity.

Our founders are deeply rooted in the industry and have collectively built some of the countrys largest communications infrastructure.

Wedesign and builddigitalinfrastructureacross the nation by providingengineering construction and specialty solutions with integrated delivery orasan a la carte service. The work we do enables everything in the modern world to operate from healthcare and energy to transportation and social interactions.

Our vision is to be the best provider ofdigital infrastructure solutionsin the U.S. and our core values of GRIT connect everything we you join us

Job Summary:

The Fleet Rental Coordinator is responsible for centrally managing and optimizing Congruexs rental equipment operations across all regions. This role serves as the primary point of control for rental activity ensuring equipment is sourced efficiently utilized effectively and returned on time.

The Coordinator drives accountability across project teams enforces rental processes and provides visibility into rental performance costs and vendor utilization. This individual plays a critical role in reducing rental spend improving operational discipline and ensuring alignment with Congruexs preferred vendor strategy.

Job Responsibilities (Including but not limited to):

Rental Coordination and Lifecycle Management

Own and manage the full lifecycle of rental equipment including request intake sourcing delivery utilization tracking and return.

Coordinate daily rental needs across multiple regions ensuring timely delivery and pickup to support field operations.

Monitor active rentals and proactively drive timely returns to minimize unnecessary costs.

Enforce internal rental processes including approvals proper job coding and documentation.

Prioritize internal fleet utilization before securing external rentals.

Accountability & Performance Management

Track and report on rental duration utilization and overdue equipment across all projects.

Proactively identify and escalate overdue or underutilized rentals to project teams and leadership.

Drive accountability with field and project teams to ensure adherence to rental policies and timely returns.

Establish and monitor key performance indicators (KPIs) related to rental efficiency and cost control.

Vendor & Supplier Relations

Ensure consistent utilization of Congruexs preferred and national rental partners.

Identify and flag off-contract or non-compliant rental activity.

Support Procurement team with negotiation and enforcement of national pricing agreements with key vendors (e.g. United Rentals Sunbelt Premier Truck Rental Enterprise).

Serve as the primary point of contact for rental vendors resolving issues related to delivery billing and equipment quality.

Fleet Tracking & Data Management

Maintain accurate real-time records of all rental equipment in fleet management systems.

Provide centralized visibility into rental activity across all regions.

Ensure all rented equipment meets company safety and operational standards prior to deployment.

Cost Control & Analytics

Analyze rental spend utilization trends and vendor performance to identify cost-saving opportunities.

Partner with Fleet leadership to reduce rental costs through improved utilization and vendor alignment.

Review and reconcile vendor invoices to ensure accuracy and compliance with agreed rates.

Provide detailed reporting to support project billing forecasting and financial tracking.

Operational & Safety Support

Coordinate with maintenance and operations teams to ensure equipment readiness and compliance.

Support efficient dispatch and allocation of equipment to minimize downtime.

Promote and uphold Congruexs safety standards across all rental activities.

Required Skills & Qualifications:

High school diploma or equivalent required associate or bachelors degree in business Construction Management Logistics or related field preferred.

24 years of experience in equipment rental coordination fleet management or construction coordination (telecom or utility construction experience plus).

Working knowledge of construction equipment and vehicles including aerial lifts trenchers excavators trailers loaders & backhoes.

Skills & Competencies

Strong sense of ownership and accountability with the ability to drive outcomes across multiple teams and regions.

Analytical mindset with the ability to interpret data and influence operational decisions.

Ability to enforce processes and drive compliance in a fast-paced decentralized environment.

Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously.

Excellent communication and negotiation skills for collaborating with vendors and field teams.

Proficient in Microsoft Office Suite (Excel Outlook Word) and fleet management or ERP software (e.g. Fleetio Motive or equivalent).

Diligence and commitment to maintaining accurate records.

Understand DOT OSHA and company fleet safety standards.

Ability to research new equipment needs out of the scope of the Fleets standard equipment and communicate detailed information to the field managers.

Physical Demands & Work Environment:

Primarily office-based with occasional visits to job sites or equipment yards.

Ability to lift to 25 lbs. and perform light physical activity as needed.

Must be able to work in a fast-paced deadline-driven environment.

Why WorkatCongruex:

No matter what role you play you are an important part ofour team. We offercomprehensive and competitive benefits including but not limited to:

• Medical Dental & Visionbenefitson day one

• 401(k)programwith company matchand immediate vesting on day one

• Flexible PTO for all exempt roles & competitive PTO accrual for all non-exempt roles

• Ten company paid holidays

• CompanyPaid Maternity & Parental LeaveOptions

• CompanyPaid Basic Life Insurance(employee paid voluntaryoptions)

• Free wellness benefits like counseling financial planning caregiver support and more!

• Marketplace discounts and 24/7 access to online learning & development