Fleet Rental Coordinator

Reports To: VP of Fleet
Travel Potential: 1025%
Compensation: $31$39 Hourly

Company Profile:

Congruex provides digital infrastructure solutions through engineering and construction services that connect communities nationwide. This includes wireline wireless data centers and utility services from initial concept to market go-live.

With employees across the United States and India the work we do enables essential infrastructure for the future of communications.

Build a Career. Build What Matters.

Job Summary:

As the Fleet Rental Coordinator you will ultimately be responsible for managing the full lifecycle of rental equipment optimizing rental utilization and supporting cost-effective fleet operations across Congruex. You will coordinate rental activities across multiple regions ensure compliance with fleet processes and deliver accurate reporting that supports operational efficiency. As the Fleet Rental Coordinator your customers are Fleet leadership field operations project teams procurement and rental vendors and you will make meaningful contributions to the companys success through operational excellence cost control and fleet optimization.

Key Responsibilities (Including but not limited to):

• Manage the complete lifecycle of rental equipment including request intake sourcing delivery utilization tracking and return
• Coordinate daily rental requirements across multiple regions to support field operations
• Monitor active rentals and proactively drive timely equipment returns to minimize rental costs
• Enforce internal rental processes including approvals job coding and documentation requirements
• Prioritize utilization of internal fleet assets before securing external rental equipment
• Track and report rental duration utilization overdue equipment and fleet performance metrics
• Identify and escalate overdue or underutilized rental equipment to project teams and leadership
• Drive accountability across field and project teams to ensure compliance with rental policies
• Establish and monitor key performance indicators (KPIs) related to rental utilization and cost control
• Ensure consistent utilization of Congruexs preferred rental partners and identify non-compliant rental activity
• Support Procurement in maintaining national pricing agreements and vendor relationships
• Serve as the primary point of contact for rental vendors resolving delivery billing and equipment quality issues
• Maintain accurate real-time rental equipment records within fleet management systems
• Provide centralized visibility into rental activity across all operating regions
• Ensure rental equipment meets company safety and operational standards before deployment
• Analyze rental spend utilization trends and vendor performance to identify cost-saving opportunities
• Review and reconcile rental invoices for accuracy and compliance with negotiated pricing
• Coordinate with Fleet Maintenance and Operations to ensure equipment readiness and efficient dispatch
• Promote and uphold Congruex safety standards throughout all fleet rental activities
• Additional responsibilities within functional scope based on business needs

Required Qualifications:

Education Licensing and Certifications

• High school diploma or equivalent required
• Associates or Bachelors degree in Business Construction Management Logistics or a related field preferred
• Valid drivers license preferred

Experience

• 24 years of experience in equipment rental coordination fleet management construction coordination or a related field
• Telecommunications or utility construction experience preferred
• Working knowledge of construction equipment including aerial lifts trenchers excavators trailers loaders and backhoes
• Experience working with fleet management systems or enterprise resource planning (ERP) software preferred

Skills and Abilities

• Strong ownership and accountability with the ability to drive results across multiple teams and regions
• Strong analytical skills with the ability to interpret operational and financial data
• Ability to enforce processes and drive compliance in a fast-paced decentralized environment
• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously
• Strong communication customer service and vendor negotiation skills
• Proficiency with Microsoft Office Suite including Excel Outlook and Word
• Experience with Fleetio Motive or similar fleet management software preferred
• Strong attention to detail with a commitment to maintaining accurate records
• Knowledge of DOT OSHA and company fleet safety standards
• Ability to research equipment requirements and communicate recommendations to field leadership

Preferred Qualifications:

• Associates or Bachelors degree in Business Construction Management Logistics or a related field
• Experience supporting telecommunications utility or infrastructure construction operations
• Experience managing national rental vendor relationships
• Experience with Fleetio Motive or other fleet management platforms

Physical Requirements:

• Ability to lift up to 25 lbs.
• Ability to work primarily in an office environment with occasional visits to job sites and equipment yards
• Ability to work in a fast-paced deadline-driven environment
• Ability to travel domestically as business needs require

Congruex Culture & Benefits:

Congruexs culture of safety and performance is built on the 4X Factor core values of Be Safe Be Accountable Be Respectful and Earn Trust. These values guide how we work with one another and how we interact with our customers.

We are committed to building a workplace where employees feel supported and recognized. We invest in employees through a comprehensive approach including the benefits below with eligibility on Day 1 of employment:

• Medical Dental & Vision benefits with 70% paid by the company
• 401(k) with company match up to 4% and immediate vesting
• Flexible PTO for exempt roles & competitive PTO accrual for non-exempt roles
• 10 company paid holidays (9 standard and 1 floating)
• Company Paid Short-Term and Long-Term Disability coverage
• Company Paid Maternity & Parental Leave options
• Company Paid Basic Life Insurance (with employee paid voluntary options)
• Annual Safety Boot Program of up to $150 per eligible field employee per year
• Safety Points Program for eligible field employees redeemable in the company store
• Free wellness benefits like counseling financial planning caregiver support and more

Additional Employment Information:

We will determine compensation based on skills and experience in relation to the function of the role as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract implied or otherwise other than an at-will employment relationship. Conditions to hiring may include but are not necessarily limited to background checks and drug testing.