FiscalAdministrative Officer

The State of CT Office of Higher Education (OHE) has a job opening for a Fiscal/Administrative Officer to independently perform the full administrative approval and auditing functions of applications for the Student Loan Reimbursement Program.

WHAT WE OFFER:

• Visit our new State Employee Benefits Overview page
• Professional growth and development opportunities
• A healthy work/life balance to all employees
• Alternative work schedules

• Full-time First shift
• Monday - Friday
• Work Schedule: 8:00am to 4:30pm
• This position is located in Hartford Ct

ABOUT US:

In the early 1980s the Board of Governors for Higher Education became concerned about the lack of racial and ethnic diversity among the student bodies and professional staff of the states public colleges and universities. Following a study of relevant demographics the Board developed its Strategic Plan to Ensure Racial and Ethnic Diversity in Connecticut Public Higher Education as a statement of organizational March of 1983 the state legislature incorporated the goals of the Strategic Plan within the states general statutes C.G.S. Section 10a-11. The Plans goals included a desire that students who enroll and graduate from each of the public institutions of higher education are representative of the racial and ethnic diversity of the total population of the state.

The State of CT Office of Higher Education (OHE) seeks to advance the promise of postsecondary education for all state residents and to advocate on behalf of students taxpayers and the postsecondary schools and colleges which fall under its purview. The Office of Higher Education carries out its mission by assuring that students have access to postsecondary institutions which meet the highest standards of academic quality by administering the states student financial aid programs and by serving as an information and consumer protection resource.

FOR ASSISTANCE WITH APPLYING:

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To Apply:

• In order to be considered for this job opening you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
• For current state employees salary calculations are not necessarily comparable from one of the three branches of government (i.e. Executive Legislative Judicial) to the other.
• The minimum experience and training requirements must be met by the close date on the job opening unless otherwise specified.
• These positions will be filled in accordance with contractual language reemployment SEBAC transfer promotion and merit employment rules. Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met all other applications may be considered.
• Interviews will be limited to candidates whose experience most closely meets the preferred qualifications so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
• The immediate vacancy is listed above however applications to this recruitment may be used for future vacancies in this job class.
• Ensure that your application is complete and detailed before submitting order to comply with Public Act 21-69 the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• Revised Master Application Tutorial: Click Here

Important Next Step Information for After You Apply:

• Some email providers may experience delays or issues delivering messages. To avoid missing important updatessuch as referral questionnaires or interview scheduling linksplease check your Personal Status Board regularly.
• Although applicants will receive correspondence via email as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status view all emailed notices and complete tasks required in the recruitment process.
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the postings closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questions expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a users spam.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidates obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to .
• Due to the large volume of applications received the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
• Read through this helpful link to prepare for your interview.

Connect With Us:

• If you have any questions pertaining to this recruitment please contact Anthony Lewis at and reference the recruitment number.
• Follow the State of Connecticut on LinkedIn.

In a state agency facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

• Performs a variety of professional fiscal and administrative functions;
• Assists head of fiscal/administrative operations division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
• Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
• Prepares budget reports;
• Prepares various financial statements and statistical or narrative fiscal/administrative reports;
• Assists in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records reports and analyses;
• Prepares or reviews grant budgets and other fiscal portions of grant applications;
• Provides technical assistance to grantees regarding accounting procedures;
• Reviews various contracts financial documents and financial reports to ensure compliance with grant requirements;
• Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records payroll preparation preparation and processing of purchase requisitions grant and contract record keeping;
• Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
• Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
• Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
• May supervise support services such as stores inventory mailroom security or maintenance;
• Performs related duties as required.

• Knowledge of
  • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
  • grants and contracts preparation and administration;
  • purchasing principles and procedures;
  • payroll practices and procedures;
• Skills
  • interpersonal skills;
  • oral and written communication skills;
• Ability to
  • prepare and analyze financial documents and reports;
  • interpret and apply statutes regulations and administrative policies;
  • utilize EDP systems for financial management.

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelors degree.
• A Masters degree in public administration business administration or accounting may be substituted for one (1) year of the Special Experience.
• For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
• For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
• Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women minorities and persons with disabilities.