FiscalAdministrative Assistant
Job Location:
Job Location:
Hartford, CT - USA
Yearly Salary:
$ 69320 - 88204
Yearly Salary:
Posted on:
23 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Introduction
The State of Connecticut Department of Revenue Services (DRS) is recruiting for a Fiscal/Administrative Assistant position to join their team in the Payroll Unit.
Position Highlights
This is a hybrid position. The work schedule isMonday through Friday 8:00 AM-4:30 PM.
As a Fiscal/Administrative Assistant in the Payroll Unit some of your duties may include but are not limited to:
- Daily reconciliation and reporting of all state employee funds and duties required to administer the departments payroll;
- Maintaining compliance in accordance with the current state accounting manual.
- Furnishing the Comptrollers Office with an accurate record of the agencys biweekly regular overtime and supplemental payroll items such as reimbursements and retirement payouts and time accruals within accordance with the various collective bargaining unit contracts;
- Other duties as required.
The Payroll Unit is part of the Business Office within the Departments Fiscal and Administrative Services Division. The payroll unit is responsible for the daily reconciliation and reporting of all state employee funds and duties required to administer the departments payroll. This unit is tasked with maintaining compliance in accordance with the current state accounting manual.
The payroll units primary responsibility is to furnish the Comptrollers Office with an accurate record of the agencys biweekly regular overtime and supplemental payroll items such as reimbursements and retirement payouts and time accruals within accordance with the various collective bargaining unit contracts.
About Us
The mission of the Department of Revenue Services is to instill public confidence in the integrity and fairness of tax collection; achieve the highest level of voluntary taxpayer compliance; continuously improve agency performance; contribute to the fiscal and economic well-being of the state; and provide a positive and professional workplace.
Selection Plan
FOR ASSISTANCE IN APPLYING:
Check out ourApplicant Tips on How to Apply! Need more resources Visit ourApplicant Toolkitfor additional support throughout the recruitment process.
If you are a recommended candidate for a position with DRS there are some things you need to know prior to being able to be formally offered a position with the Department:
1. ALL employees of the Department of Revenue Services are prohibited from engaging in the following:
- Preparation of tax returns in exchange for financial compensation.
- Work at a tax preparation service (either as an employee contractor subcontractor self-employed individual or other designation).
- Work at an accounting firm or similar type of business with responsibility for the preparation of tax returns (either as an employee contractor subcontractor self-employed individual or other designation).
If you currently work in or perform any of the above you will be required to cease those activities prior to your first day with the Department of Revenue Services should an official offer of employment be made to you.
2. Other outside employment activities are not necessarily prohibited however if you are currently employed by or have ownership in a business and intend to continue your employment/involvement with this outside business you are required prior to an official offer of employment to disclose the nature of this outside employment including the name of the business your role your schedule and whether you participate in or are responsible for the preparation of any financial or tax-related documentation on behalf of that outside business entity.
BEFORE YOU APPLY:
- Meet Minimum Qualifications:Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening unless otherwise specified.
- Educational Credits:List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification the institution must be accredited. If the institution of higher learning is located outside of the U.S. you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
- Resume Policy:PerPublic Act 21-69 resumes are not accepted during the initial application process. As the recruitment process progresses candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter resume transcripts diplomas performance reviews attendance records supervisory references licensure etc. at the request and discretion of the hiring agency.
- Preferred Shift/Location:Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
- Timely Submission:All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing.
- Salary Calculations: For current state employees salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive Legislative Judicial) to the other.
- Note: Theonly wayto apply to this posting is via the Apply or Apply Online buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
- Some email providers may experience delays or issues delivering messages. To avoid missing important updatessuch as referral questionnaires or interview scheduling linksplease check yourPersonal Status Boardregularly.
- For added convenience you can also enable text (SMS) notifications. To do this log in to your Personal Status Board and select Update My Contact Information.
- Referral Questions:This posting may require completion of additional Referral Questions (RQs) which must be completed by the questionnaires expiration date. If requested RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
- Prepare For An Interview:Interviews are limited to those whose experience and training are most aligned with the role. To prepare review this helpfulInterview Preparation Guideto make the best impression!
- Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
- The immediate vacancy is listed above however applications to this recruitment may be used for future vacancies in this job class.
- Note: This position will be filled in accordance with contractual language reemployment SEBAC transfer promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees available at employer may participate in EVerify and will provide the federal government with your Form I9 information to confirm work authorization.
QUESTIONS WERE HERE TO HELP:
Due to high volume we are unable to confirm receipt or provide status updates directly. For recruitment updates please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process reach out to Nick Naples at .
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency facility or institution this class is accountable for performing a combination of basic paraprofessional work and highly complex clerical work in fiscal and administrative functions.
EXAMPLES OF DUTIES
- Performs paraprofessional level work in fiscal and administrative activities;
- Independently performs bookkeeping and basic accounting activities such as maintaining balancing and reconciling an interrelated group of accounts;
- Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;
- Prepares simple financial statements and assists in preparation of complex financial statements;
- Calculates rates involving complex arithmetical formulas;
- Gathers and consolidates payroll and expenditure data for budget preparation;
- Ensures that expenditures plus encumbrances are within appropriation limits;
- Reviews routine expenditures for compliance with itemized budgets;
- Utilizes EDP systems for financial records and reports;
- Independently performs purchasing functions including preparing and processing purchase orders and requisitions authorizing routine purchase orders and preparing requests for proposals;
- Independently prepares renewal or new contracts based on awards;
- Ensures that routine payments are in compliance with contract provisions;
- Performs related duties as required.
KNOWLEDGE SKILL AND ABILITY
- Knowledge of
- bookkeeping financial record keeping and basic governmental accounting principles and practices;
- basic procedures of budget preparation and control;
- payroll procedures purchasing procedures and contract preparation;
- Skills
- interpersonal skills;
- oral and written communication skills;
- Considerable ability in arithmetic computations;
- Ability to
- audit financial documents;
- understand and apply statutes and regulations;
- utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting accounts examining budget management grant administration payroll or purchasing.
NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work such as financial record keeping or examining bookkeeping requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
- One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
- Experience with Payroll functions at or above the level of Payroll Clerk;
- Experience in CORE-CT Payroll and/or HR functions along;
- Experience with EPM/Stars reporting;
- Experience with compiling and analyzing payroll data and preparing payroll reports;
- Experience communicating to a wide variety of customers on the phone over email or in person;
- Experience working independently with problem-solving skills and ability to adapt to changing work priorities and compressed deadlines;
- One (1) year of experience in payroll preparation;
- Experience working in Microsoft Office with considerable knowledge of Excel and Word;
- Experience with monitoring and researching collective bargaining contracts.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodialindividuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women minorities and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such a job class is not meant to be all-inclusive of every task and/or responsibility.
Required Experience:
Junior IC
About Company
CT Board of Regents (BOR) & Charter Oak State College Careers Thank you for visiting our BOR-Charter Oak Career Page! We value our employees and are often looking to add new talent to our team. We offer many opportunities for our employees to contribute and stand out as part of our co ... View more
