Fiscal Support Specialist

Location: Remote / Independent Work Location with virtual reporting to Baltimore MD

Employment Type: Contract (Full-Time 40 hrs/week)

Contract Term: On or about August 1 2026 January 31 2027

Pay: up to $23.00/hour

About Mfinite Consulting LLC

Mfinite Consulting LLC is a certified Veteran-Owned Small Business (VOSB) Woman-Owned Small Business (WOSB) and Minority Business Enterprise (MBE) providing Business Management IT Solutions and Workforce Strategy services to federal state local and education clients. We are currently seeking a Fiscal Support Specialist to support a state education clients grant compliance program.

Position Summary

The Fiscal Support Specialist will support a state education agencys Out-of-School Time (OST) Team within the Division of Student Support and Federal Programs assisting with implementation of grant fiscal requirements for the 21st Century Community Learning Centers (CCLC) program. This role manages the reimbursement invoice pipeline and reconciles financial requests from subgrantees ensuring fiscal compliance under the Every Student Succeeds Act (ESSA).

Responsibilities

Invoice Intake & Processing

• Receive review and log incoming invoices related to grant activities
• Verify completeness accuracy and supporting documentation
• Flag discrepancies and follow up with subgrantees or program staff
• Track invoice status from receipt through approval and payment

Payment Verification & Grant Fiscal Support

• Reconcile processed payments against financial system records
• Maintain audit-ready records of expenditures receipts and payment confirmations
• Support monitoring activities by gathering financial documentation

Data Entry & Financial Recordkeeping

• Enter invoice and payment data into financial/grant management systems
• Maintain organized digital and physical fiscal files
• Update tracking sheets summaries and dashboards
• Assist with month-end/quarter-end financial reporting

Support for Federal Reviewers

• Prepare and submit documentation for review processes
• Respond to reviewer requests for clarification
• Coordinate communication between program staff subgrantees and federal reviewers
• Participate in monitoring visits audits or compliance checks

Compliance & Quality Assurance

• Ensure fiscal documentation meets required standards
• Maintain confidentiality and data integrity of financial records
• Assist with identifying errors trends or areas needing correction

Administrative & Cross-Team Support

• Provide general administrative support to the grants management team
• Assist with training subgrantees on invoice submission requirements
• Help prepare financial reports and briefing materials
• Provide weekly updates to program leadership and participate in weekly fiscal compliance meetings

Required Qualifications

• 13 years of experience in accounts payable / invoice processing
• 13 years of experience in fiscal support or administrative support
• Experience with a financial management system or grant management system
• High school diploma or GED
• Intermediate proficiency in Microsoft Excel or other data-tracking software
• Strong attention to detail and accuracy
• Strong written and verbal communication skills

Preferred Qualifications

• Experience working with federal or state grants
• Associates or Bachelors degree in Accounting Finance Business Administration Public Administration or a related field
• Coursework in bookkeeping government/nonprofit accounting or business math

To Apply

Submit a resume and a brief statement of interest. Selected candidates will be asked to provide two professional letters of recommendation addressing organizational skills Microsoft Office/Excel proficiency and written/oral communication skills.

Equal Employment Opportunity

Mfinite Consulting LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability protected veteran status or any other status protected by applicable federal state or local law.