Fiscal Specialist (0077857)

Position Fiscal Specialist

Position Number:

Hiring Unit: VP Administration Business Office

Location: Manoa Campus

Date Posted June 22 2026

Closing Date: July:59PM HST

Band: B

Salary : salary schedules and placement information

Additional Salary Information: Minimum $5640/month Effective 07/01/2026

Full Time/Part Time: Full-time

Temporary/Permanent: Permanent

Funding: General

• *Serve as fiscal administrator and provide related support to various UH Manoa operating units (Campus Services Student Housing Services Campus Operations & Facilities).
• * Provide staff support in all administrative functions including accounting procurement personnel/payroll and contract administration.
• * Review and approve fiscal and procurement transactions/documents under $25000 to certify availability of funds and compliance with university state and federal rules and regulations policies and procedures.
• * Provide technical advice interpretation and/or make effective recommendations on applicable policies procedures and other administrative requirements to the program director managers and staff.
• * Collect statistical data to analyze and develop administrative accounting or program reports.
• * Gather and compile expenditure data for annual budget requests or for special reports as needed.
• * Monitor encumbrances to ensure funds are properly liquidated to improve the efficiency and cost effectiveness of the programs operating budget.
• * Access the Universitys Financial Systems to verify that accounting and payroll transactions are accurately recorded.
• Participate in year-end adjusting and closing entries. Coordinate the timeline with the respective departments and staff to ensure deadlines are met.
• Prepare and/or revise requests for Sole Source or Sole Brand Justifications Determination of Cost and Price Reasonableness and Request for Quotes for goods services and construction.
• * Perform reconciliations of financial information analyze variances prepare reports and recommendations.
• Assist with the preparation of financial reports including monthly expenditure analysis. Prepare budget to actual variance analysis.
• Review personnel action forms for conformance with payroll policies procedures rules and regulation set forth by federal and state government the University of Hawaii and collective bargaining agreements.
• Review and process all overtime temporary assignments night differential and other related documents.
• Responsible for depositing funds and reconciling to accounts/records.
• Manage the equipment inventory and control systems to account for acquisitions transfers and disposal of equipment.
• Coordinate the annual inventory and prepare the required inventory reports in accordance with University procedures and guidelines.
• Supervise the Student Assistant(s). Responsible for recruitment training and reviewing all work.
• Other duties as assigned.

(* Denotes Essential Functions)

• Possession of a baccalaureate degree in business administration public administration arts and sciences or related field and 3 years of progressively responsible professional experience with responsibilities for accounting or fiscal operations; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
• Considerable working knowledge of principles practices and techniques in the areas of accounting or fiscal operations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with accounting or fiscal operations.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and membersand individuals.
• Demonstrated ability to operate a personal computer and apply word processing spreadsheet and database software.
• If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

• Bachelors or Masters Degree in Accounting.
• Familiarity with UH administrative policies and procedures.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: Experience:

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