Financial Project Assistant

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 34000 people in over 30 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. You will have regular interaction with the Project Controller(s) and Finance Manager regarding contracts and project specific financials and metrics. This position is hybrid; thecandidate should be able to easily come into the Clifton Park office as needed. They will be working locally with the project managers and project teams.

This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the this position you will work on project-specific work such as: tracking progress of various projects preparing reports regarding contracts for management use monitoring project budgets and preparing and distributing routine correspondence related to the projects for project teams simultaneously.

The ideal candidate will possess strong interpersonal and communication skills coupled with a high level of proficiency in Microsoft Word PowerPoint Outlook and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential with the capability to work effectively under time constraints prioritize tasks and manage multiple projects and responsibilities simultaneously. Additionally the candidate must exhibit excellent analytical skills with a keen attention to detail.

Role accountabilities:

As a Project Assistant the successful candidate will:

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the NYS Area and participate on monthly project reviews with Finance Managers and Project Managers.
• Provide and analyze financial project metric reports for project managers. (Project Revenue profitability accounts receivable etc.)
• Coordinate with subcontractors on billing requirements and prepare documents associated with client billing related to client contracts.
• Setting up projects in Oracle and tracking and monitoring project schedules and budgets as the primary support for our project managers relative to project and financial management.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.

Qualifications & Experience:

Required Qualifications:

• Associate or Bachelor degree in Accounting Finance Business Administration or related field or equivalent experience
• 3 years of experience

Preferred Qualifications:

• Previous experience with client billing procedures particularly State Agencies (NYSDEC NYSOGS NYSEFC NYSOPRHP NYPA NYSERDA etc.)
• Experience/Knowledge with Oracle (or other online database)
• Ability to work under time constraints to accomplish goals and objectives handle multiple projects for several project managers simultaneously.

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work and no matter where your next role in Arcadis takes you youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $27-32.00/HR. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

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