Financial Operations Specialist #00074

Title: Financial Operations Specialist #00074

State Role Title:Financial Services Spec I

Hiring Range: $72800 - $87250

Pay Band: 4

Agency: The Library of Virginia

Location:Library of Virginia Building

Agency Website:

Recruitment Type: General Public - G

Job Duties

Position Overview
The Library of Virginia is seeking a customer-focused detail-oriented and highly organizedFinancial Operations Specialist to join its Finance team. This position plays a vital role insupporting the agencys financial operations through the timely and accurate processing ofaccounts payable and revenue receipts while providing exceptional customer service to agency staff vendors and external partners.

The successful candidate is someone who takes ownership of their work demonstrates initiative embraces continuous improvement and enjoys working in a collaborative environment. This position requires someone who can effectively manage competing priorities identify issues before they become problems and consistently produce accurate work while meeting deadlines.

Key Responsibilities

Accounts Payable Operations
Process vendor invoices accurately and timely within the Cardinal financial system.
Review invoices for completeness proper approvals and compliance withCommonwealth policies and agency procedures.
Maintain the agencys Accounts Payable Invoice Tracking Log and Voucher Log.
Monitor and manage the Accounts Payable inbox ensuring prompt responses and timelyprocessing of requests.
Coordinate with agency staff to obtain missing documentation and approvals.
Communicate professionally with vendors regarding payment status invoice questionsand account inquiries.
Research and resolve invoice discrepancies and payment issues.
Monitor invoice aging to support compliance with the Virginia Prompt Payment Act.
Assist with year-end accounts payable processing.

Revenue Receipts and Cash Management
Process revenue receipts and deposits in Cardinal.
Maintain the agency Deposit Log.
Verify deposit documentation for completeness and accuracy.
Research and resolve deposit discrepancies.
Coordinate with program staff regarding revenue documentation.
Assist with monthly reconciliation activities.

Customer Service and Financial Support
Serve as a primary Finance Office resource for agency staff.
Provide guidance regarding payment procedures purchasing documentation and financial forms.
Respond to inquiries in a professional courteous and timely manner.
Develop positive working relationships with agency staff vendors and external partners.
Assist in documenting and improving financial procedures.

Internal Controls Training & Process Improvement
Participate in the agencys Annual Risk Management and Internal Control Standards(ARMICS) program.
Assist in monitoring compliance with established financial policies procedures andinternal controls.
Assist with the development maintenance and documentation of Finance desktopprocedures and reference materials.
Participate in the development and delivery of financial training for agency staff includingpresentations on accounts payable procedures revenue receipt processing and otherfinance topics.
Participate in agency initiatives that modernize financial operations.
Recommend efficiencies that improve accuracy and customer service.
Maintain organized electronic financial records.

Minimum Qualifications

Experience performing accounts payable accounting bookkeeping or financialoperations.
Experience using automated financial management systems.
Strong attention to detail with demonstrated accuracy.
Excellent organizational and time-management skills.
Ability to prioritize multiple assignments while meeting deadlines.
Excellent written and verbal communication skills.
Strong customer service skills.
Proficiency using Microsoft Excel Outlook Word and Teams.
Ability to research issues and independently resolve routine problems.
Ability to work collaboratively while taking ownership of assigned responsibilities.

Additional Considerations

Experience using Cardinal Financials (PeopleSoft).
Experience with Commonwealth of Virginia financial policies and procedures.
Experience processing accounts payable in a governmental environment.
Experience processing revenue receipts and deposits.
Experience maintaining financial logs and tracking systems.
Certification in Accounting Finance or Business Administration.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to . Please include your name and the position number of the fax cover sheet. AMERICORPS PEACE CORPS AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

All applicants are subject to a background investigation. The investigation may include fingerprint checks (State Police FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

Equal Opportunity Employer

Contact Information

Name: Debbie Howe

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.