Financial Coordinator, SILLC (Multiple Positions)

The University of Arizonas College of Humanities (COH) invites you to apply to the role of Financial Coordinator in the School of International Languages Literatures & Cultures (SILLC). The award-winning Business and Academic Support Services team in the School of International Languages Literatures and Cultures (SILLC) supports six academic units. The highly regarded SILLC Team provides high-quality and efficient support to the faculty students and customers both internal and external of SILLC while remaining fiscally and ethically responsible.

As part of this team the Financial Coordinator (Operational Support Assistant III) will work in accounting and finance to support the departments under SILLC. The Financial Coordinator will process department-level financial transactions including Accounts Payable transactions Deposits Travel Authorizations UA and UA Foundation account reconciliation UA PCard reconciliation internal and external grants and ad hoc Financial Reporting among other duties.

The role will work on complex problems that require significant judgment initiative and extensive knowledge of University financial policies and procedures. This position reports to the Manager of Business and Finance and is an in-person position at our Tucson Campus.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health dental and vision insurance plans; life insurance and disability programs; paid vacation sick leave and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Process accounts payable transactions in appropriate UA systems such as check requests travel expense reimbursement requests/reviews interdepartmental billings and manage communication with faculty to obtain all receipts and paperwork with appropriate business purpose.
• Initiate accounts receivable transactions including depositing cash or check by initiating cash receipt transactions.
• Process Travel Authorizations ensuring faculty requests are in compliance and submitted in advance of travel.
• Reconcile transactions to include UA PCard UA accounts and UA Foundation accounts and internal documents such as spreadsheets holding financial information.
• Assist with internal and external grants.
• Create and maintain proper accounting records for all transactions and make corrections as needed.
• Keep informed of institutional and external policies and procedures that are relevant to job duties.
• Use knowledge of policies and procedures to recommend business process improvements and if approved implement the recommendations.
• Serve as a point of contact to staff faculty and the Department Heads for all transactions by answering questions and providing guidance.
• Train a student worker to prepare and file financial-related documents.
• Additional duties as assigned.

Knowledge Skills and Abilities

• Work efficiently and effectively both independently and as part of a team.
• Ability to prioritize and manage multiple projects during high-volume periods.
• Strong written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Very organized and proactive in meeting deadlines.
• Ability to work effectively with individuals across faculty staff and student groups.
• Ability and interest in learning new software.
• Skilled in researching policies and procedures to solve problems and support faculty.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of five (5) years of relevant experience or equivalent combination of education and work experience.

• Experience in Microsoft Office including Outlook (email and calendar) Word Excel and other Microsoft Office suite products.
• Experience in higher education.
• Bachelors degree.
• Experience with Box Google and other cloud-based software.
• Experience working with faculty staff and/or student populations from varied backgrounds.