Finance Intern Temporary

Be a part of a dynamic team whose common goal is to make a difference in our community.

It is amazing to know that by being a part of the City of Idaho Falls team you would be doing important work for our community that affects peoples lives. Every day brings new challenges and rewards!

Job Description:

General Purpose

The Records & Office Organization Laborer is responsible for assisting the Treasury/Finance Department with a temporary organization project. This position supports staff by reviewing sorting and labeling paper records; identifying documents eligible for disposal under the departments data retention policy; organizing storage areas within the City of Idaho Falls; and assisting with general office reorganization and furniture rearrangement.

SUPERVISION RECEIVED

Works under the general supervision of the Treasury Operations Manager or designated department staff.

SUPERVISION EXERCISED

None.

Essential Functions

May perform all or some of the following:

Reviews boxes folders and loose paperwork throughout the department sorting documents by type subject matter and year. Labels boxes and files clearly and consistently to allow staff to easily locate and identify materials going forward.

Works with department staff to identify records that have exceeded the retention period established by the departments data retention policy and assists with preparing those documents for disposal in accordance with department procedures.

Assists with organizing and cleaning out storage areas filing cabinets including consolidating records discarding damaged or empty containers and creating an efficient and accessible storage system.

Helps rearrange desks furniture and shelving including light lifting and moving of office equipment and supplies.

Performs light cleaning and general tidying of work areas storage spaces and shared office spaces.

Maintains confidentiality and careful handling of sensitive financial and administrative records at all times.

Keeps basic logs or notes of work completed including which boxes or areas have been reviewed sorted or cleared to support ongoing tracking of the project.

Works collaboratively and respectfully with Treasury/Finance staff following instructions regarding which documents may be discarded retained or flagged for review.

Performs related duties as required.

Minimum Qualifications

• Education and Experience: A. High school diploma or equivalent preferred.

• Knowledge Skills and Abilities:

The Records & Office Organization Laborer should have a basic understanding of filing and document organization practices including sorting by date subject or category. Attention to detail is important as the role involves distinguishing between document types and identifying dates and retention periods accurately.

The ability to follow instructions closely and exercise sound judgment when handling sensitive or confidential financial records is essential. Good organizational skills time management and the ability to work independently on repetitive tasks over an extended period are important for success in this role. Trustworthy discreet and detail-oriented is essential.

Basic physical capability to lift carry and move boxes and light furniture is required.

• Required Qualifications: Must possess a valid drivers license.
  Candidate may be subject to full background check.

Work Environment

This position requires the ability to perform physical labor including lifting up to 40 pounds regularly and up to 60 pounds occasionally and spending extended periods standing bending kneeling and reaching while sorting and moving boxes. Must be able to go up and down stairs. Work will take place in a mix of office spaces including small storage spaces and basements which may be dusty cramped or require navigating stacked materials.

Disclaimer

The above statements describe the general nature level and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities demands and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment compensation or contract rights to any person or persons. Management reserves the right to add delete or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Pay Range: