Finance Coordinator
Job Location:
New York City, NY - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
TITLE:Finance Coordinator
LOCATION:New York NY (Lower East Side)
REPORTS TO:Senior Director of Finance and Administration
SCHEDULE:Onsite M-F generally 9-5 some nights or weekends as needed
SALARY:$65000 to $75000 annually depending on experience plus excellent benefits
DATE: April 2026
ABOUT US:Grand St. Settlement is a 109 year-old non-profit organization planning our legacy for the next 100 years. We have provided social services to low-income New Yorkers since our founding in 1916. We are now a $60M a year organization and are looking for a Finance Coordinator to join our team.
JOB SUMMARY:The Finance Coordinator is a critical member of the Finance team responsible for keeping the organizations financial operations accurate timely and compliant. This role manages procurement and accounts payable workflows supports oversight of outsourced accounting services and ensures strong internal controls across day-to-day financial processes. The Finance Coordinator collaborates closely with managers program teams vendors and external partners to maintain reliable financial operations that advance the organizations mission.
Procurement & Accounts Payable
- Serve as the primary contact for vendors resolving payment issues confirming remittances and maintaining strong relationships.
- Manage the full AP cycle including invoice intake coding uploads payment scheduling and issue resolution.
- Maintain and enforce procurement policies and ensure alignment with funder requirements and internal controls.
- Track and maintain vendor documentation including onboarding materials MWBE status 1099 eligibility and compliance records.
- Analyze spending trends across programs and sites to identify savings assess vendor performance and recommend improvements.
- Partner with program teams to monitor OTPS spending and develop spending plans that support timely use of grant funds.
- Oversee operational service contracts (utilities copiers and other recurring services) ensuring cost-effectiveness and timely renewals.
- Maintain organized digital records for AP procurement and vendor activity.
Financial Coordination & Outsourced Accounting Monitoring
- Support monitoring of outsourced accounting partners to ensure accuracy and timeliness of AP AR general ledger entries and reconciliations.
- Track adherence to the month-end close calendar and elevate delays or issues.
- Review draft monthly and quarterly financial reports for accuracy policy alignment and consistency with audit and FASB standards.
- Review monthly FTE and staffing reports for accuracy completeness and alignment with approved budgets.
- Identify discrepancies or gaps in the data and ensure timely corrections.
- Upload and archive a monthly read-only copy of the general ledger to the Agencys server.
Payroll & Finance Administration
- Support ADP payroll processing as needed including collecting timesheets and validating payroll data.
- Serve as back-up to payroll as needed; run analyze and interpret payroll reports.
- Assist with resolving payroll questions and maintaining accurate records.
- Support the preparation of materials for audits funder reviews and monitoring visits.
- Maintain organized and up-to-date financial files and shared documentation systems.
- Support preparation of internal reports schedules and materials for leadership board committees and funders.
- Participate in budget spending and variance review discussions with program and administration teams.
Additional Responsibilities
- Provide operational and administrative support to the Senior Director of Finance & Administration and the finance team.
- Provide critical support during special projects and peak workflow periods including month-end close audit preparation and major grant reporting cycles.
QUALIFICATIONS
Education & Experience
- Bachelors degree in finance accounting business administration or a related field; nonprofit finance and accounting experience required.
- Experience with ADP and Sage Intacct (or comparable systems) strongly preferred.
- Demonstrated experience in accounts payable procurement payroll processing or financial operations.
- Experience collaborating with outsourced accounting providers a plus.
Skills & Attributes
- Strong analytical and organizational skills with exceptional attention to detail.
- Sound judgment discretion and high integrity in handling financial information.
- Clear confident communicator with strong writing and interpersonal skills.
- Ability to manage multiple timelines anticipate needs and keep processes on track.
- Collaborative dependable and able to build productive relationships with staff and external partners.
- Commitment to the organizations mission and values.
Grand Street Settlement offers best-in-class benefits including medical dental vision FSA/DCA commuter reimbursement 401k with voluntary employer contributions life insurance EAP voluntary benefits and a generous time off package including 24 vacation days 12 sick days 4 discretionary days paid holidays and more!
HOW TO APPLY:
Please submit a resume and thoughtful cover letter outlining how your skills and experience meet the qualifications of the position you are applying for. If selected we ask that you also provide us with three (3) professional references that we can contact (at least two (2) professional references should be from a former supervisor). Please click on the link provided below or use the link in a search bar and apply online through our career center.
phone calls please.Please be advised that job of ers can only be made once your clearances come through!
Equal Opportunity Employer (EOE)
Required Experience:
IC
About Company
Providing high-quality programs and services to expand opportunities for New Yorkers, strengthen families, and advocate for our community since 1916.
