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Finance and Operations Manager

Northern Bedrock Historic Preservation Corps

Job Location:

Duluth, MN - USA

Hourly Salary: USD 25 - 30

Posted: 23 September 2026 (15 hours ago)

Application Deadline: 21 December 2026

Vacancies: 1 Vacancy

Job Summary

Northern Bedrock Historic Preservation Corps
32 hours/week $25$30/hour hourly

Full-time exempt position reporting to the Executive Director.

Compensation:

Benefits: Health Insurance Dental Insurance Generous PTO Long-term Disability Life Insurance IRA matching up to 3%

About Northern Bedrock

Northern Bedrock Historic Preservation Corps (NBHPC) builds pathways into preservation trades careers while advancing community stewardship across Minnesota. Through hands-on training technical instruction and partnerships with public agencies nonprofits and historic property owners NBHPC equips emerging professionals with the skills needed to care for the regions cultural historic and built environments.

As we expand programmingincluding our Morgan Park training hub and workforce development initiativeswe are strengthening our financial and operational systems to support long-term organizational sustainability.

Position Summary

The Finance & Operations Manager supports Northern Bedrocks financial systems budgeting and reporting processes organizational workflows and administrative documentation. This role works closely with the Executive Director and the contracted accountant to ensure accurate payroll accounts payable and receivable reconciliations audit preparation and tax documentation.

This position is primarily in-person at Northern Bedrocks Morgan Park office in Duluth. Because responsibilities include on-site coordination facility support and close collaboration with staff instructors and participants regular in-person presence is essential.

This is a 32-hour-per-week position with a wage range of $25$30/hour depending on experience.

How to Apply

Submit a resume and cover letter describing your interest and relevant experience via PinPoint. Any questions can be directed to Charley at Applications will be reviewed on a rolling basis until the position is filled.

Key Responsibilities

Key Responsibilities

Financial Coordination (40%)

Support development and monitoring of annual and project-specific budgets.
Process payroll in coordination with the contracted accountant; ensure accuracy of hours classifications and benefits.
Pay bills and manage accounts payable including vendor invoices reimbursements and recurring expenses.
Manage accounts receivable including invoicing receipting and tracking payments with the assistance of the Executive Director.
Track expenditures and maintain accurate financial coding for grants programs and operations.
Maintain organized financial records and documentation for internal systems and grant compliance.
Prepare user-friendly financial summaries and reports for leadership the board and funders.
Collaborate with the contracted accountant on quarterly reconciliation financial reviews and documentation.
Coordinate annual audit processes including assembling records and responding to auditor requests.
Support preparation of materials for state and federal tax filings in partnership with the contracted accountant.
Assist with development and improvement of financial procedures controls and documentation.

Operations & Administration (35%)

Manage organizational administrative systems workflows and internal record-keeping.
Collaboratively maintain organizational calendars facility schedules and shared communication tools.
Coordinate purchasing vendor accounts service agreements and contract documentation.
Support implementation of organizational policies safety expectations and compliance requirements.
Provide on-site administrative and operational support to staff instructors and program partners.
Assist with general office management including supplies mail basic correspondence and shared workspace organization.

Facility Support (15%)

Support daily operations of the Morgan Park facility ensuring spaces are organized functional and prepared for meetings trainings and staff use.
Coordinate basic facility needs such as vendor service calls maintenance requests and contractor access.
Maintain simple inventories of office supplies and program materials.

Program Support & Customer Service (10%)

Serve as a welcoming on-site point of contact for participants instructors partners and community members.
Support logistics for trainings workshops meetings and events held in the facility.
Assist in creating clear procedures and user guides related to facility use and administrative processes.

Skills Knowledge and Expertise

Preferred Qualifications

(Not requiredcandidates with transferable skills encouraged to apply.)

Experience in nonprofit finance grant-funded project management or audit preparation.
Familiarity with facilities operations construction trades or historic preservation settings.
Experience with scheduling platforms or project management tools.
Interest in preservation trades workforce development or community revitalization.

Work Environment

This position is primarily in-person at Northern Bedrocks Morgan Park office.
The facility is undergoing phased rehabilitation; workspaces may include dust noise uneven surfaces and temperature variation.
Some duties may occur in workshop or storage areas.
Occasional evening or weekend hours may be required for events or trainings.

Benefits

Compensation & Benefits