Finance and Operations Coordinator

Classification: Full-time On-site Non Exempt

Compensation: $72080-$82680 (commensurate with experience)

MISSSEY prevents sexual exploitation of girls and gender-expansive youth supports those experiencing it to exit and partners with survivors to heal rebuild and live free from harmful relationships. As an organization we value healing youth voice integrity and relationships. Our service model is focused on healing through trauma-informed survivor-centered and youth-focused approaches. We recognize the crucial voices of survivors in facilitating healing in victims of commercial sexual exploitation and the value of young people empowering other young people. Our work with youth is a partnership helping them transition from victim to survivor to leader encouraging their long-term stability and success in whatever path they choose. MISSSEY believes that with the right opportunities and support youth can overcome the circumstances of their exploitation and thrive.

For more information about MISSSEY please go to our website at .

The Finance and Operations Administrative Coordinator plays an important role in ensuring accurate financial operations and effective administrative systems. Under the supervision of the Finance and Operations Director this role is primarily responsible for bookkeeping financial processing and operational coordination while providing limited administrative support across the organization. The Finance and Operations Administrative Coordinator works in compliance with grants contracts and agency operational policies and procedures.

• Have a minimum of 3 years experience providing bookkeeping and administrative support
• Be professional organized and able to multitask and shift priorities as needed
• Be a continual learner deeply invested in women girls and gender-expansive youth
• Have the ability to develop good rapport with staff partners and community members
• Have the ability to co-create a strong reflective highly productive and caring culture

• Process accounts payable documentation and prepare payment requests for approval by the Finance & OperationsDirector in accordance with organizational internal controls.
• Administer the PEX card program including card issuance receipt collection transaction monitoring and reconciliation.
• Prepare monthly reconciliations for review and approval by the Finance & Administration Director.
• Data management in SAGE Intacct
• Prepare deposit logs and coordinate bank deposits
• Support month-end and year-end closing activities by providing required documentation to the Finance & Administration Director and external accounting consultants.
• Assist with grant billing and reimbursement requests by compiling supporting documentation and ensuring proper grant coding.
• Assist with annual audits financial reviews and funder monitoring visits by preparing financial records and supporting documentation.
• Monitor budget line expenditures and accounts and identify discrepancies or unusual transactions for management review
• Track vendor pricing and financial documentation
• Coordinate with MISSSEYs external accounting firm Armanino to provide requested documentation respond to information requests and participate in recurring financial coordination meetings.
• Create check requests for incoming bills and invoices and submit to Finance & Administration Director with coversheet weekly
• Ensure all reimbursement forms have appropriate documentation and receipts attached

• Provide administrative and operational support to strengthen organizational efficiency and effective office operations.
• Maintain complete accurate and well-organized financial operational and compliance records.
• Administer electronic and physical document management systems ensuring records are current secure and easily accessible.
• Serve as the primary administrative liaison with vendors service providers landlords and IT partners for contracts billing payments and routine operational matters.
• Coordinate the vendor onboarding process and maintain complete vendor files including W-9s contracts insurance certificates and payment documentation.
• Identify opportunities to improve administrative workflows and document standardized operating procedures that support organizational consistency and accountability.

• Train staff on operational and financial procedures including:
  • PEX card usage and monthly reconciliation
  • Expense documentation and reimbursement requirements
• Provide ongoing guidance related to financial processes

• Provide administrative support to the Finance and Operations team
• Support the Finance and Operations team with reporting and coordination

• Handle sensitive information in a confidential manner
• Participate in supervision staff meetings and trainings
• Collaborate with the MISSSEY team on organization-wide initiatives
• Other duties as assigned

• Minimum of three (3) years of experience providing bookkeeping finance and administrative support in a nonprofit organization.
• Highly organized with exceptional attention to detail and strong systems management skills.
• Demonstrated ability to manage multiple priorities meet deadlines and follow through on assignments with accuracy and consistency.
• Proven ability to work independently exercise sound judgment and proactively identify and resolve routine administrative and operational issues.
• Demonstrated ability to receive direction incorporate feedback and work collaboratively within established organizational policies procedures and supervisory guidance.
• Strong discretion and ability to maintain confidentiality when handling sensitive financial personnel and organizational information.
• Advanced proficiency in Microsoft Excel Google Sheets and Google Workspace.
• Experience using financial management systems; experience with SAGE Intacct preferred.
• Preferred: Experience using and PEX () for accounts payable and expense management.
• Experience working in organizations serving African American cisgender transgender and non-binary women and girls.
• Commitment to supporting young people through healing-centered survivor-informed and trauma-informed practices.

• Occasional lifting of up to 50 lbs
• Daily computer use including extended typing
• Ability to communicate verbally in person and by phone
• Ability to stand for at least 20 minutes at a time

• In person
• Shared office space
• Occasional outdoor activities

• Current drivers license reliable transportation and proof of insurance
• Criminal background check including fingerprint clearance
• TB clearance

Employment is contingent upon successful completion of background screening in compliance with applicable California law.

• 100% employer-covered Medical Dental & Vision
• Long-Term Disability & Life Insurance
• Employee Assistance Program (EAP)
• SIMPLE IRA with employer match
• Generous PTO and paid holidays
• Vacation available after 90-day period
• Paid sick time compliant with CA law
• Family and pet bereavement leave

MISSSEY is an equal opportunity employer. We strongly encourage applications from people with marginalized identities including but not limited to Black Indigenous and people of color; women; LGBTQ individuals; system-impacted people; and survivors of exploitation.

Non-Discrimination Policy: MISSSEY DOES NOT DISCRIMINATE IN ANY PROGRAM ACTIVITY OR IN EMPLOYMENT ON THE BASIS OF AGE CREED SEX RACE ETHNIC BACKGROUND MARITAL OR VETERAN STATUS NATIONAL ORIGIN DISABILITY SEXUAL ORIENTATION OR RELIGION SURVIVORS AND WOMEN OF COLOR (TRANS-INCLUSIVE) ARE ENCOURAGED TO APPLY

Please submit your resume and a brief cover letter detailing your interest and relevant experience to: or via the application link.
Applications will be reviewed on a rolling basis until the position is filled.