File Clerk I

Your New Role
The Records Specialist will be responsible for the back scanning and cataloging of employee files ensuring that all records are accurately digitized organized and maintained in compliance with company policies and legal requirements. This role is crucial in supporting the companys efforts to transition from physical to electronic records management enhancing accessibility and security of employee files.


Your Role Accountabilities
Ensure employee files are reviewed and sectioned in compliance with company taxonomy and retention policies in preparation for back-scanning & digitization. This includes existing electronic records in adjacent systems/storage locations.
Once prepared using the company MFD scanning devices to digitize physical files and store these (and the existing digital records) within the electronic data management software following company indexing and taxonomy guidelines.


Ensure all scanned and OCR rejected records are reviewed and manually added to the electronic data management software.
Conduct regular audits and analysis on the file stores to ensure they are regularly maintained secure and indexed correctly.
Provide analytics and regular updates for project tracking and timeframes.


Ensure the accuracy and completeness of digitized records verifying that all necessary documents are included.
Maintain a high level of data integrity confidentiality and sensitivity while handling employee records.
Collaborate with internal stakeholders (as appropriate) including HR and legal teams to ensure compliance with records management policies and legal requirements.
Provide support and training to other team members on back scanning and cataloging best practices.

Qualifications & Experience
High school diploma or equivalent; associates or bachelors degree in information management Business Administration or a related field is preferred.
Minimum of 2 years of experience in records management back scanning or a related field.
Managing Confidential and Sensitive information is require
Strong understanding of records retention policies and legal requirements.
Proficiency in using records management software and scanning equipment.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to work independently and collaboratively with internal stakeholders.
Excellent communication and interpersonal skills.

Please note that this is a contract role providing services toWarner Bros. Discoverythrough external staffing partners of Allegis Global Solutions. If you are selected for this role you will be employed by AGS and will not be an employee ofWarner Bros. Discovery.

This role is eligible for the following benefits:

Medical dental & vision
Hospital plans
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO Allegis Group Paid Family Leave Parental Leave

Benefits are subject to change and may be subject to specific electionsplan or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race sex age color religion national origin veteran status disability sexual orientation gender identity geneticinformationor any characteristic protected by law.

If you would like to request a reasonable accommodation such as the modification or adjustment of the job application process or interviewing process due to a disability please email for other accommodation options.

In accordance withthe Immigration Reform and Control Act of 1986 employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will berequiredto complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen assess or select applicants for this tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process or would like more information please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors including qualifications skills relevant experience job knowledge geographic location internal equity and other pertinent job-related factors.

San Francisco Candidates only:Pursuant tothe San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

City of Los Angeles Candidates only: We will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring.