Fellowship Coordinator (Full Time, Days)

Minimum Job Requirements

• 3-5 years Graduate Medical Education (GME) experience or relevant administrative experience

Knowledge Skills and Abilities

• Bachelors degree preferred
  
• New Innovations software experience preferred
  
• Prior experience using word processing spreadsheet database internet and e-mail applications
  
• Ability to work flexible hours including nights and weekends as needed
  
• Ability to communicate well verbally and in writing and to maintain confidentiality of sensitive information
  
• Ability to interpret adapt and react calmly under stressful conditions
  
• Ability to use logical thinking to interpret data and solve broad range of problems
  
• Ability to work independently and flexibly with minimal supervision
  
• Ability to relate cooperatively and constructively with clients and co-workers
  
• Ability to maintain well-organized records and track requirements
  
• Effective time management skills

Job Summary

Assists the Medical Education Department in the administration and daily operations of the Fellowship
Programs and other Medical Education duties.

Job Specific Duties

• Coordinates the Common Fellowship Curriculum Sessions including; scheduling sending reminders maintaining all attendance records booking conference rooms coordinating meals and room set-up.
  
• Oversees software issues for the required AMA Introduction to the Practice of Medicine (IPM) modules an interactive web-based educational series.
  
• Assist Fellows with AMA passwords continuous monitoring and provides quarterly reports to the Program Director on the status of the Fellows performance.
  
• Performs various ACGME administrative function maintains documentation and follows-up daily on the Fellowship programs.
  
• Enters ADS program updates & coordinates special review planning as needed.
  
• Prepares and maintains Fellows personnel files maintains contracts (new and renewals) & monitors required documents (e.g. licensure PALS Visas etc.).
  
• Maintains Fellow files in New Innovations.
  
• Coordinates Fellowship on-boarding process.
  
• Processes all travel and other reimbursements for Fellows.
  
• Runs centralized duty hour report and centralized procedure report on New Innovation software.
  
• Trains staff on software use and maintenance of New Innovations. Creates schedules and assists Program Director with evaluation preparation within New Innovations as needed.
  
• Updates the ongoing annual requirements for the fellowship programs including but not limited to; academic schedule evaluations etc.
  
• Schedules the semi-annual Clinical Competency Committee (CCC) and prepares documentation.
  
• Schedules the annual Performance Evaluation Committee (PEC) and prepares documentation. Prepares Annual Performance Evaluation (APE) with Program Director.
  
• Meets with the assigned program director weekly to review prepare and coordinate all required ACGME documents evaluations duty hours and procedures.
  
• Demonstrates and communicates an understanding of the ACGME requirements through ACGME Communications GMEC and Department of Medical Education.