F&B Administrator 23hr

At Sofitel Philadelphia at Rittenhouse Square elegance meets excellence!
We are seeking a detail-oriented and analytical professional to join our team as Hotel F&B Administrator
This role oversees all F&B Administrative duties and Hotel goods electronic receiving process for invoices. They provide accurate reporting and work directly with Culinary F&B and Finance teams in delivering the elevated experiences that define Sofitel.

What You Will Be Doing:

RECEIVING:

• Maintain all receiving documentation / invoices and perform daily invoice entries in Birchstreet procurement systems for all hotel receivables
• Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.
• Assist all departments to build accurate order guides in Birchstreet procurement system
• Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.
• Support the month-end close including inventory valuation consumption reporting and invoice verification
• Maintain contact/relationship with key suppliers for any potential questions or discrepancies

ADMINISTRATIVE:

• Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers voids discounts and wastage logs
• Ensure Bi-weekly Payroll is complete for the F&B Division in a timely manner with all supporting documentation and accuracy in Dayforce application
• Compile predictability and consent-to-work forms for all F&B colleagues
• Champion Silverware POS system for any adjustments
• Champion OpenTable and Resy platforms
• Champion Canva for menu design and printing
• Assist F&B with monthly inventory counts
• Assist with mid-month food cost updates and analysis

• Other related duties as assigned

Qualifications :

Your Experience and Skills Include:
Minimum 1-year experience in food & beverage supervisory or administrative role; luxury experience preferred.
College diploma or degree in Hospitality Finance Accounting or Supply Chain an asset.
Strong analytical and numerical skills; proficient in Outlook & Excel

Experience with procurement systems such as BirchStreet or Adaco an asset
Excellent attention to detail accuracy and organizational ability.
Strong communication and collaboration skills with the ability to work cross-functionally
Ability to maintain strict confidentiality with financial and vendor data.
Ability to lift up to 50 lbs and work in varying temperature environments.

Additional Information :

Your team and working environment: 

• Be part of an influential team to guide the transformation of luxury French hospitality.
• We recognize and celebrate team and individual successes.
• We are a brand influenced by French indulgence offering a genuine experience of art de vivre for both employees and guests.

Remote Work :

No

Employment Type :

Full-time