Family Member Call Center Agent I

Why Join CINQCARE

CINQCARE is a provider-led community-based health and care partner dedicated to improving the health and well-being of those who need care the most with a deep commitment to high-needs urban and rural communities. Our local physicians nurses and caregivers work together to serve people and the communities they live in beyond just treating symptoms. We remove barriers by delivering personalized care as close to home as possible often in-home because we know a deep understanding of our patients race culture and environment is critical to delivering improved health outcomes. By empowering patients providers and caregivers with the support they need we strive to make health and care a realitynot a burdenevery single day. Join us in creating a better way to care.

Position Overview

The Family Member Call Center Agent is a frontline brand ambassador for CINQCARE. This position is pivotal in delivering an exceptional experience to our Family Members (patients) by handling high-volume inbound and outbound communications to schedule and reschedule appointments conduct appointment reminder outreach and support CINQCARE wellness campaigns. The role also includes routing clinical triage information to providers and assisting with medication refills medical records medical documentation and medical service coordination with the nursing team. Agents support a comprehensive primary care modelincluding pediatric care womens health family planning adult medicine and geriatricsusing sound judgment clear communication and strict adherence to privacy and quality standards.

Key Responsibilities

Patient Access Scheduling and Outreach:

• Answer 4080 inbound calls daily with professionalism and empathy; complete timely outbound follow-up calls and texts.
• Schedule reschedule and cancel appointments accurately across multiple providers and departments in accordance with clinical protocols and urgency (e.g. well-child checks and pediatric vaccines womens health screenings chronic care follow-ups acute visits).
• Place proactive appointment reminder calls/texts and perform rescheduling outreach to reduce no-shows and close care gaps.
• Support CINQCARE wellness campaigns through targeted outreach education and scheduling for preventive and in-home wellness services.
• Provide clear instructions on visit preparation required documentation insurance/referrals and practice policies (no-shows late arrivals).

Clinical Request Intake and Triage Routing:

• Apply basic triage guidelines to assess urgency and perform warm transfers/escalations to clinical teams as indicated.
• Intake and route clinical requests efficiently including:
  • Medication refill requests (collect pharmacy details last visit date medication name/dose; route per protocol).
  • Medical records requests (verify identity/authorization log requests route to records team).
  • Medical documentation and forms (e.g. school/work forms FMLA; ensure completeness route track).
  • Vaccine records (locate/verify in EMR/registry and route or coordinate release as appropriate).
  • Collaborate with clinical and administrative teams to support care coordination and timely communication back to Family Members.

Data Integrity Compliance and Quality:

• Collect verify and update demographics contact preferences insurance PCP attribution and referrals/authorizations.
• Document thoroughly and accurately in EMR/scheduling systems (e.g. MEDENT) in compliance with HIPAA and organizational policies.
• Meet or exceed performance and quality metrics (e.g. first-contact resolution schedule accuracy average handle time patient satisfaction).
• Participate in ongoing training feedback and quality improvement efforts.

Required Qualifications

• Education:
  • High school diploma or equivalent required.
  • Coursework/certification in medical office administration healthcare communications or patient access preferred.
  • Medical terminology.
• Experience:
  • 12 years in a high-volume medical call center centralized scheduling or patient access role preferred.
  • Experience supporting primary care across pediatrics OB/GYN internal medicine/geriatrics or multi-specialty settings preferred.
  • Experience with outreach campaigns (appointment reminders care gap closure wellness initiatives) is a plus.
• Communication:
  • Excellent verbal communication active listening and de-escalation skills; calm professional and patient-centered approach.
  • Bilingual skills (English/Spanish or languages reflective of our Family Members) strongly preferred.
• Technical Proficiency:
  • Proficiency with EMR/scheduling systems (e.g. MEDENT Epic Athenahealth) and call center tools (e.g. RingCentral).
  • Accurate efficient data entry; able to navigate multiple systems and outreach platforms.
• Additional Competencies:
  • Strong judgment to follow protocols and escalate appropriately.
  • Organized detail-oriented and dependable; strong follow-through and ownership of resolution.
  • Ability to build trust and rapport with Family Members teammates and provider offices.
  • Strict adherence to HIPAA and privacy standards.

Our Benefits

At CINQCARE we care for our team like we care for our patientsholistically. We offer flexible comprehensive benefits so you can thrive while delivering top-notch care.

• Medical Plans: Two comprehensive options offered to Team members.
• 401K: 4% employer match for your future.
• Dental & Vision: Flexible plans with in-network savings.
• Paid Time Off: Generous PTO holidays and wellness time.
• Extras: Pet insurance commuter benefits mileage reimbursement CME for providers and company-provided phones for field staff.

The working environment and physical requirements of the job include:

In-office work is performed indoors in a traditional office setting with conditioned air artificial light and an open workspace.

In this position you will need an to communicate with customers vendors management and other co-workers in person and over devices sometimes with people who are agitated. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Must be able to receive ordinary information and to prepare or inspect documents. Lifting of up to 10 lbs. occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals calculator copiers and FAX machines. Good reasoning ability is important. Able to understand and utilize management reports memos and other documents to conduct business.

Equal Opportunity & Reasonable Accommodation Statement

CINQCARE is an Equal Opportunity Employer committed to creating an inclusive environment for all employees. We provide equal employment opportunities to all individuals regardless of race color religion sex sexual orientation gender identity national origin disability veteran status or any other protected characteristic under applicable law.

If you require a reasonable accommodation during the application or employment process please indicate this in your application or speak with your recruiter during the hiring process.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities duties and skills required. Management reserves the right to modify add or remove duties as necessary.