Facilities & Real Estate Coordinator

Nemours is seeking a Facilities & Real Estate Coordinator in Jacksonville FL

The primary function of this position is to provide hands-on project and financial support for capital projects by managing requisitions and related system transactions. This includes preparing and processing purchase requisitions validating required documentation coordinating approvals and ensuring data is entered accurately and consistently across project and financial systems. The role serves as a key point of contact for resolving discrepancies answering questions from project managers and vendors and troubleshooting issues that could delay procurement or payments.

In addition the position supports ongoing invoice tracking and project administration monitoring invoice status against approved requisitions and contracts to ensure timely processing and proper alignment with project budgets. The role assists project teams by maintaining organized records supporting light reporting and proactively identifying issues that require followup or coordination with finance procurement or vendors. While largely transactional the position requires strong problemsolving skills attention to detail and effective communication to keep project workflows moving smoothly.

Essential Functions

process and maintain purchase requisitions for capital projects ensuring accuracy completeness and compliance with internal requirements.
requisition approvals by tracking status following up with approvers and resolving issues that may delay processing.
daytoday project administrative support to project managers including responding to inquiries troubleshooting system issues and assisting with documentation needs.
and monitor vendor invoices against approved requisitions contracts and purchase orders to support timely payment and accurate project records.
discrepancies between invoices requisitions and project data and coordinate resolution with project managers finance procurement and vendors.
organized and uptodate project and financial records within project management and financial systems.
light reporting and data validation related to requisitions invoice status and project activity as requested.
as a point of contact for vendors and internal stakeholders regarding requisition and invoice status demonstrating professionalism and strong customer service skills.
problemsolving skills and sound judgment to address routine issues while escalating complex concerns appropriately.
to established policies procedures and internal controls while supporting efficient project workflows.

Requirements

• High School Diploma
• 3 - 5 years of experience
• Equivalent work experience in project administration procurement support or financial processing preferred