Facilities Purchasing Administration Coordinator

Merchants Bank Winona has an opening for a Facilities Purchasing Administration role is responsible for coordinating key facilities administration and purchasing for the organization. Purchasing is decentralized for many needed items but this role will serve as the liaison between branches and departments and the vendors. Will own the set-up of the purchasing systems and approval processes and facilitate any purchases needed outside of the decentralized role. Will also administer all facility needs for branches related to internal and external caretaking of the facilities. Coordinate activities with vendors to ensure all work is done as expected. Will support the Facilities Manager in communicating needs of the branches for any major facility in purchasing vendor management and/or facilities administration management is preferred. Must have a strong knowledge of Microsoft office and adapt quickly to new technologies. Strong attention to detail organizational skills and communication skills required. Must be able to meet deadlines. Merchants Bank offers competitive wages and benefits for our full-time employees including health dental life disability and vision insurance; flexible spending accounts 401(k) and ESOP retirement plans; bonus plan; paid time off; tuition reimbursement; and a variety of voluntary supplemental insurance on Apply Now or apply in personat Merchants Bank Winona (102 E 3rdStreet). Questions can be emailed to Bank is an Equal Opportunity Employer of women minorities protected veterans and individuals with Responsibilities:Purchasing relatedWork closely with identified contacts at each branch and department to ensure purchasing items are available and set-up for and maintain the online purchasing portals used for office supplies janitorial supplies and bank/teller ticket needs. Keep the approval process up to date with personnel changesAssist in making purchases outside of the online portals as exceptions Maintenance Administration/CoordinationProvide administrative support for the Facilities Manager to ensure facilities projects and activities are monitored and communication is clear. Be the liaison between identified contacts at each branch and vendors and provide coordination of efforts and expectations of facilities maintenance per agreements. Own areas of coverage listed below and any others identified and agreed to by facilities management and branches/departments:Lawn care/Snow removalCleaning servicesWindow washingCarpet cleaning scheduleShreddingWater cooler providers (if not hooked to a water line-per above if we move to all water lines then filter replacement schedule)For those with renters all things rental (contracts insurance payments collection working with renters/potential renters)GarbageElevators checks/maintenanceLobby MusicFire Alarm/Sprinkler ChecksSidewalksFlags or Other Ancillary ItemsLawn IrrigationRodent controlVault safe deposit door drilling locksHVAC upkeep and repair activitiesRoofing repair /replacementParking lot repair replacement linesYearly irrigation inspectionsInternal/external slip trip fall inspectionsCompany vehicle maintenance & repairsSpecial projects/events coordinationInsurance claim managementWhile working to engage local customers for work understanding the financial impact and working to reduce costs or ensure costs across locations are commensurate with each Conditions: Inside working environment comfortable working temperature. Low noise environment. No environmental chemical hazards in Bank. May occasionally visit businesses with various environments. Overall the working environment is very clean and aesthetically appealing. May need to occasionally lift over 15 pounds if picking up or moving inventory Demands/Skill Requirements: Must possess strong organizational and communication skills. Must have strong knowledge of Microsoft computer tools and adapt quickly to technology. Attention to detail and mental concentration are necessary for performing tasks meeting deadlines and tolerating frequent disruptions. Experience in purchasing vendor management and/or facilities administration management is preferred. Relationships: Responsible to the Facilities Manager of the Company for completion of above duties. Will also interact with other market and department leaders to assist with a variety of matters and interact in a manner that is conducive to an effective and efficient operation of the Bank.