Facilities Operations Coordinator

Join Martins Point Health Care - an innovative not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force ofpeople caring for people Martins Point employees are on amission to transform our health care system while creating a healthier community. Martins Point employees enjoy an organizational culture of trust and respect where our values - taking care of ourselves and others continuous learning helping each other and having fun - are brought to life every day. Join us and find out for yourself why Martins Point has been certified as a Great Place to Work since 2015.

Position Summary

The Facilities Operation Coordinator provides administrative and operational support to the Facilities Department by maintaining the Computerized Maintenance Management System (CMMS) coordinating vendors conducting routine facility inspections and assisting with preventative maintenance and capital project documentation. This position serves as a key link between facility operations contractors and department leadership to ensure accurate asset data timely work order management and regulatory compliance.

On-Call Requirement: This position participates in a rotating on-call schedule with on-call coverage for approximately two weeks during each four-week rotation.

Job Description

PRIMARY DUTIES AND RESPONSIBILITIES

• Enters updates and maintains asset information within the CMMS.
• Creates assigns monitors and closes preventative and corrective maintenance work orders.
• Maintains accurate equipment records locations warranties manuals and maintenance histories.
• Generates monthly reports on work orders preventive maintenance compliance labor utilization and key performance indicators (KPIs).
• Assists with asset enrollment and inventory verification.
• Supports ongoing CMMS implementation and data quality initiatives.
• Performs routine inspections of buildings grounds parking areas and mechanical spaces.
• Identifies maintenance deficiencies and enter work requests into the CMMS.
• Verifies completion and quality of corrective work.
• Documents inspection findings and submit corrective actions.
• Develops basic scopes of work for minor facilities maintenance projects and obtain vendor proposals as needed.
• Meets vendors and contractors at multiple organizational locations.
• Provides building access and coordinate site logistics.
• Verifies contractor scope completion and document observations.
• Prepares spreadsheets reports presentations and project documentation.
• Completes and tracks purchase orders.
• Assists with furniture moves and facility projects assigned.
• Responds to routine maintenance requests and customer service inquiries.
• Assists with management of security camera and ID Badge systems.
• Manages day-to-day operation of vehicle fleet ensure preventive maintenance inspections oil changes are scheduled and completed.
• Takes assigned off-hour call schedule on a rotating basis and be able to work a flexible schedule including nights weekends and holidays as needed.
• Travels to different company sites with company vehicles.
• Performs other duties as assigned.

Employees are expected to work consistently to demonstrate the mission vision and core values of the organization.

POSITION QUALIFICATIONS

Education:

• Bachelors/associates degree preferred.

Licensure/certification:

• Always maintain a valid drivers license.

Experience:

• 2 years of administrative facilities maintenance or project coordination experience preferred.

Knowledge:

• Experience with CMMS (Brightly TMA Maximo eMaint FMX or similar.) preferred.

Skills:

• Computer proficiency in with Microsoft Office Suite particularly Excel Word and Outlook.

Abilities:

• Must be physically able to perform all duties required.
• Must be able to lift a weight of 50 lbs.
• Must be able to utilize the companys financial processing systems (e.g. purchase order inputs invoice processing review and approval)
• Maintain and reconcile monthly purchasing expenses by use of Company expense report.
• Strong customer service orientation is a must.
• Ability to communicate respectfully via voice phone text face-to-face and email is required.

Pay Range: $25.33 - $31.29 The pay range above reflects the anticipated base pay range based on a full-time position. Actual compensation will be determined based on factors such as experience skills qualifications and other job-related considerations. Employees may also be eligible for additional compensation including incentive or commission-based programs where applicable and subject to the terms of the relevant plan. In addition to base compensation we offer a comprehensive benefits package including medical dental vision retirement savings with employer contributions paid time off (including volunteer time off!) pie day and other employee benefits.

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