Facilities Financial Assistant

Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidates education experience and unique qualifications as they relate to the position. Sponsorship is not available for any staff positions and unless otherwise indicated within the posting information is not available for most faculty positions.

This position is responsible for managing purchasing procurement and accounts payable for facilities administration and planning. This position bridges the gap between central university finance and daily departmental fiscal operations. This position works closely with other staff ensuring excellent customer service.

• Process organize and document purchase/payment requisitions;
• Responsible for initiating purchase orders and monitoring them through the full procurement lifecycle including tracking approvals coordinating updates processing change orders and ensuring accurate completion of all related documentation;
• Prepare and communicate various departmental records financial reports and chargebacks;
• Responsible for processing and maintaining financial transactions within the CMMS system and Banner;
• Coordinate with vendors on pricing invoicing product returns and resolution of purchasing issues;
• Manage warranty and credit resolution processes with vendors and suppliers;
• Maintain schedules and coordinate recurring billing payments and purchasing activities;
• Responsible for organizing documentation of all purchasing activities;
• Ensure compliance with all policies guidelines and laws regarding use of funds;
• Assists with budget management activities and providing status updates as requested;
• Assist with room and event reservations;
• Assists with answering main phone line greeting visitors and providing assistance in response to general inquiries;
• Maintain files and meet deadlines;
• Perform all other duties as assigned.

• High school diploma/equivalent is required;
• Some college education and/or a bachelors degree is preferred;
• Three years of related financial experience is required.

Applicants must upload a cover letter and resume at the time of application as well as provide contact information for at least three professional references. For questions please email or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed reaction.

UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.