Facilities Coordinator

• Status:Full-time year-round and benefit-eligible (3040 hours per week).

• Hourly Rage:$36.00 to $39.00 (depending on experience)

• Schedule:Typically SundayThursday or TuesdaySaturday (8:00 AM 4:30 PM).
• Flexibility:Because we host spectacular public events and seasonal celebrations a flexible mindset for occasional evening weekend or holiday work is essential.

Project Tracking & Administration

• Work Order Wizard:Manage and prioritize daily incoming work orders usingand Google Workspace keeping staff updated on project timelines.

• Supply & Inventory Management:Organize facilities supplies coordinate purchasing with the Director and maintain accurate inventory records.

• Keep the Records:Maintain as built construction drawings for new projects and update preventative maintenance schedules for our buildings and equipment.

• Tech Backup:Serve as the alternate staff technical expert for our onsite control systems phones and computers.

Hands-On Maintenance & Event Support

• The Magic Makers:Collaborate closely with the Events team to support the full lifecycle of events (including Nightfall and Holidays). This includes setting up furniture lighting platforms and staging areas.

• Fixes & Repairs:Assist the maintenance crew with scheduled and unscheduled quick fixes ranging from basic carpentry painting and plumbing to HVAC filter swaps and seasonal brush clearing.

• Logistics & Safety:Help with shipping and receiving by unloading heavy or oversized freight deliveries (like concrete statuary or fountains) and proactively keeping the workspace clean and safe.

• The Experience:An Associate or Bachelors degree in Facilities Construction or Project Management (or equivalent technical certificates) paired with2 yearsof facilities property management or real estate coordination.

• The Knowledge:Familiarity with blueprints specifications OSHA safety regulations and building/permitting policies. Bonus points for an International Facilities Management Association (IFMA) certification!

• The Technical Knack:Comfortable with general hand/power tools (saws drills) and possessing a basic understanding of residential electrical circuits and mechanical systems.

• The Mindset:A true team player who values diversity equity accessibility and inclusion (DEAI) viewing cultural differences as a core asset to our team culture. A valid Drivers License is required.

Physical Reality Check:This role keeps you moving! You must be comfortable walking across uneven terrain climbing stairs and standing for long stretches. You will frequently work on 12-foot extension ladders and need the strength to lift and carry up to60 lbs.(like beverage cases equipment and structural materials).

Filoli is built on a culture of integrity hospitality and continuous learning. We offer a supportive environment where your leadership data-driven decision-making and teamwork are celebrated. If youre ready to bring your organizational skills and mechanical aptitude to a historic landmark we want to hear from you.

Ready to coordinate our spaces Apply today!