Facilities Coordinator

This is a hybrid role that requires regular travel to WelbeHealth sites within your assigned region typically 13 times per week as well as travel to another region approximately once per month for a same-day visit.

WelbeHealth is a value-based healthcare organization thats transforming the future of senior care by providing an all-inclusive care option to our most vulnerable senior population. We step in as the care provider and care planner that work to keep our participants within their communities out of institutions and cared for like family all while receiving the healthcare and social services needed to thrive.

The Facilities Coordinator is the primary point of contact for all building shell and Mechanical Electrical and Plumbing (MEP) related items and will also assist with setup and coordination of the Emergency Management Professional Program (EMPP) processes and procedures. WelbeHealths market leaders and respective Facilities Coordinators work closely together for all maintenance tasks requests and logistics. The Facilities Coordinator is accountable for executing all required preventative maintenance programs tracking scheduling Fire Life and Safety (FLS) recurring inspections and scheduling follow-up repairs as required. The Facilities Coordinator maintains an annual budget per site tracks both expected and unexpected expenses and is the primary subject matter expert of their sites equipment.

This role is different because the Facilities Coordinator at WelbeHealth:

• Owns facilities operations across multiple PACE sites providing hands-on oversight of building systems maintenance preventative maintenance FLS requirements vendors and facility-related projects across an assigned market
• Plays a direct role in keeping our PACE centers safe operational and ready to serve participants balancing day-to-day facility needs with long-term planning budgets repairs replacements and small capital projects

We care about our team members. Thats why we offer:

• Medical insurance coverage (Medical Dental Vision)
• Work/life balance - We mean it! 17 days of personal time off (PTO) 12 holidays observed annually and 6 sick days
• 401K savings match
• Comprehensive compensation package including base pay and bonus
• And additional benefits!

On the day-to-day you will:

• Assist the Facilities Manager with tactical planning for the departments annual goals objectives and KPIs
• Support critical requests or tasks from local market leadership
• Provide administrative support for schedule management and budget trackers (e.g. Excel spreadsheets Smartsheet Procore MS Project)
• Ensure appropriate follow-up with end users onsite leadership and vendors
• Provide direction to vendors market staff leadership and service providers as required to ensure excellent work order resolution
• Coordinate facility preparation including but not limited to supply orders equipment training clinic set up kitchen set up market-specific vendor identification and orientation
• Support small project management budget and proposal aggregation presenting a case for the best option (<$250000 projects renovations retrofits major repairs)

Job requirements include:

• Ability to travel within service areas (local travel driving distance reliable transportation required)
• High school diploma or equivalency; professional experience may be substituted; trade school preferred
• Minimum of five (5) years of experience in facilities management and maintenance of Class A B or C office industrial or healthcare sites their respective grounds or amenities; healthcare facilities experience strongly preferred
• Minimum of two (2) years of front-line facilities maintenance experience including familiarity with preventative maintenance scheduling and execution technical manuals low voltage programing programmable logic controllers (PLCs) pumps motors compressors grounds keeping lighting controls building management systems (BMSs) access control systems and facility cameras
• Apprenticeship level understanding of most trades (MEP) preferred; specialty in one would compensate for slight deficiency in others; ability to read construction plans and locate specific data in a construction drawing set (i.e. ceiling height differences between two areas or paint colors used)
• Any formal administrative property management or project management certifications a plus
• Any presentation communications or maintenance certifications or degrees a plus
• Critical and resolution-based thinking skills
• Must be able to design and execute solutions with autonomy
• Excellent record-keeping and diligence

Were seeking a Facilities Coordinator who thrives on managing multiple sites solving complex facility challenges and ensuring safe reliable environments for our teams and participants. If youre ready to join a team that values both its participants and team members wed love to hear from you!

COVID-19 Vaccination Policy

At WelbeHealth our mission is to unlock the full potential of our vulnerable this spirit please note that we have a vaccination policy for all our employees and proof of vaccination or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.

Our Commitment to Diversity Equity and Inclusion

At WelbeHealth we embrace and cherish the diversity of our team members and were committed to building a culture of inclusion and belonging. Were proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race color religion sex gender gender identity gender expression sexual orientation marital or veteran status age national origin ancestry citizenship physical or mental disability medical condition genetic information or characteristics (or those of a family member) pregnancy or other status protected by applicable law.

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