Facilities Coordinator

Must Have Skills:

• Good customer service
• Experience working with different types of stakeholders Being able to multitask juggle several priorities Good organizational skills good people skills deal with vendors clients global teams

Years of Experience: 3 years of facilities experience

Edcation- Preferred degree but open to experience over degree

Software skills: Familiar with MS Office Suite- Excel Sharepoint Word MS Teams

Interview Process: Max 2 step virtual

Summary: As a Facilities Coordinator you will work with clients vendors and contractors to ensure that facility tasks and work orders are complete.

About the Role

Seeking a highly organized and service-oriented Workplace Coordinator to support a client account.

This role is responsible for delivering a best-in-class workplace experience by ensuring seamless daily operations exceptional customer service and efficient coordination of facilities vendors and employee requests.

The Workplace Coordinator acts as a key point of contact for employees visitors and stakeholders helping to create a productive safe and engaging workplace aligned.

Key Responsibilities- Workplace Experience & Front-of-House Services Serve as the primary point of contact for workplace-related inquiries requests and issues Deliver a high-touch hospitality-driven employee and visitor experience Manage reception duties where applicable including greeting visitors issuing badges and coordinating meetings Support events and meetings including room bookings catering coordination and setup

Facilities Coordination- Coordinate day-to-day facilities operations including maintenance requests and service calls Monitor and track work orders through CBRE Service Insight system to ensure timely resolution Conduct regular workplace inspections to ensure safety cleanliness and operational efficiency Liaise with vendors and service providers (cleaning security maintenance etc.)

Administrative & Reporting- Maintain accurate records logs and documentation related to workplace operations Assist with invoice processing purchase orders and basic financial tracking Generate reports on service delivery work orders and workplace metrics Support compliance with CBRE and client policies and procedures

Health Safety & Compliance- Promote a safe and compliant workplace aligned with CBRE and client strong safety culture Support health & safety programs emergency procedures and incident reporting Ensure adherence to corporate standards regulatory requirements and best practices

Stakeholder Engagement- Build strong relationships with local client stakeholders employees and service partners Respond promptly and professionally to all service requests and issues Assist with continuous improvement initiatives to enhance workplace experience