Facilities Business Manager

Site: The McLean Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

This is a full-time position working M-F with a hybrid schedule of 2 days at McLean Belmont and 3 days remote.

Ideal Candidate:
- Leadership skills
- Organized
- Ability to establish structure
- Good with communication to internal and external stakeholders
- Confidentiality

Summary
Responsible for managing the daily operations of administrative services within the organization ensuring smooth and efficient workflows. This role oversees office functions staff coordination and provides administrative support to various members of the Facilities Department working to enhance administrative processes ensure compliance with organizational policies and support overall operational goals. This person will be responsible for all financial reconciliation vendor contracts and adhering to strict budget guidelines.

Does this position require Patient Care
No

Essential Functions
-Manages daily administrative operations including scheduling correspondence supporting contract and vendor relations managing all financial needs and office logistics.
-Coordinates with department leader to ensure that administrative support is aligned with departmental needs.
-Monitors and improves office workflows and processes to increase efficiency.
-Ensures compliance with hospital policies procedures and regulatory requirements.
-Supervises and trains administrative staff managing performance and providing development opportunities.
-Oversees budgeting for office supplies and administrative resources ensuring cost-effective management.
-Assists in preparing reports presentations and documentation for senior leadership.
-Acts as a liaison between the administrative team and hospital leadership to facilitate communication.

Education
Bachelors Degree Business Administration required or

Bachelors Degree Healthcare Administration required or

Bachelors Degree Related Field of Study required

Can this role accept experience in lieu of a degree
Yes

Licenses and Credentials

Experience
Experience in administrative management or office administration preferably in a healthcare setting 5-7 years required and

Experience in a supervisory or leadership role 2-3 years required

Knowledge Skills and Abilities
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software and administrative technologies.
- Ability to manage multiple tasks and prioritize in a fast-paced environment.
- Experience in managing and mentoring a team.

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%)
• Carrying Occasionally (3-33%)
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Hybrid

115 Mill Street

40

Regular

Day (United States of America)

Pay Range

$70990.40 - $103230.40/Annual

Grade

7

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

1600 The McLean Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .