Facilities and Real Estate Coordinator

Location: Rochester NY (100% in the office)Are you motivated self-starter Are you excited about the opportunity to join an innovative growing law firm that has been successful for more than 165 yearsHarris Beach Murtha is searching for a Facilities and Real Estate Coordinator to join our Rochester NY office. You will THRIVE in this role if you have:2 years of experience in administrative support facilities coordination office/workplace services project coordination or related roleAssociate or bachelors degree (preferred) Knowledge of office facilities furniture systems space planning or building systems (preferred)Strong proficiency with Microsoft Office productsExcellent attention to detail and follow-throughStrong organizational time-management and problem-solving skillsA valid NYS drivers license with a clean driving recordThe Facilities and Real Estate Coordinator is responsible for providing administrative and coordination support for the firms real estate facilities workplace and office operations. Do you have the DRIVE and DESIRE to:Assist with office relocation renovation space planning and workplace improvement initiativesCoordinate project logistics maintain project files prepare meeting agendas and minutes and track action itemsAttend construction renovation and office buildout meetings as needed to document discussions distribute meeting notes and track follow-up itemsAssist with furniture procurement inventory management deliveries installations and workstation assignmentsCoordinate site visits and assist with punch list tracking and follow-up to firm office locations as needed to support relocations renovations office openings furniture installations space planning activities and other facilities initiativesMaintain project documentation departmental files and project-related recordsCoordinate vendor communications service requests scheduling and follow-up activitiesAssist with processing expense reports invoices check requests and project-related documentationCalendar management scheduling meetings coordinating conference room reservations and organizing project meetings as neededAssist with updates and maintenance of CAD drawings floor plans occupancy records and space utilization informationFacilitate internal workstation and office relocationsMaintain tenant escalation spreadsheets and related reportingPrepare office and workstation signageTrack preventive maintenance contracts vendor service schedules and contract renewal datesAssist with office openings moves reconfigurations and workplace improvement initiativesProvide general administrative support to the Office Services and Real Estate Management departmentHarris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:Exhibit the ability to manage multiple projects independently and collaboratively in a fast-paced environmentBelieve in the firms core values: collaboration inclusion ingenuity respect integrity and commitmentEnjoy working with diverse personalities within various levels of the firmAre comfortable working in the office fully onsiteHarris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period agencies with an active fee agreement with the firm may reach out to our internal recruitment team at inquire about potential collaboration for this information will vary depending upon relevant experience for the position geographic locations and weekly hours schedule. The anticipated weekly schedule for the Facilities and Real Estate Coordinator is 40 hours per week. #LI-OnsiteRochester NY: $26.45 - $32.70/hourHarris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.