Facilities and Parking Administrator

At FNBO our employees are the heart of our storyand were committed to their success! Please see below the details of this career opportunity and how it fits into our organizations success.

The Facilities and Parking Adminstrator serves as the primary point of contact and operational backbone for the Senior Vice President and the FNBO Buildings Division. This role demands a highly organized proactive professional who thrives in a dynamic environment and takes ownership of complex multi-faceted responsibilities. From managing enterprise-wide parking operations to supporting high-visibility division projects this individual plays a critical role in ensuring the Buildings Division runs with precision professionalism and efficiency.

About This Role:

KEY ACCOUNTABILITIES

Divisional Administrative Support

Serve as the administrative cornerstone of the FNBO Buildings Division delivering high-quality support that enables leadership and staff to operate at peak effectiveness.

• Produce polished professional reports presentations Visio diagrams calendars and other division products using the fullMS Office Suite; adapt deliverables to meet evolving business needs.
• Develop maintain and update written procedures and process documentation ensuring accuracy and version control at all times.
• Plan and coordinate divisional meetings and events including seamless remote access and connectivity via Microsoft Teams and related platforms.
• Manage executive and staff calendars coordinate travel arrangements lunch orders mail distribution and provide responsive phone support for the division.
• Own the new hire onboarding process for the Buildings Division including contact list updates org chart maintenance email group management business card orders and nameplate inserts ensuring every new team member experiences a smooth welcoming transition.
• Proactively manage and maintain supply inventory to ensure uninterrupted division operations.

Enterprise Parking Administration

Lead the administration of FNBOs parking program overseeing2500 parking assignments access cards and stallsacross multiple locations. Serve as the central point of coordination between internal teams and external partners.

• Execute daily weekly and monthly parking processes including waitlist management issue resolution bi-monthly and monthly data exports and broad employee communications.
• Partner with HR to support weekly New Hire Orientation serving as the first point of contact for new employees regarding Buildings and Parking continuously identifying opportunities to enhance the onboarding experience.
• Administer the parking validation process for department visitors manage access to the online validation system and ensure procedural compliance.
• Act as the primary liaison between FNBO Omaha Metro and other vendors and parking landlords communicating customer needs maintenance requirements and route updates.
• Serve as a key administrator of theArchibus Web Central Parking Module supporting system changes updates and ongoing maintenance.
• Lead administrative support for theFNBOGO Parking Transportation Program including:
  • Drafting and editing communications marketing materials and procedures.
  • Coordinating with internal and external partners on building changes badge requirements and system access.
  • Maintain parking communications through multiple channels including the Buildings SharePoint page HR Solution Center and direct email distribution.

Major Project Support

Function as a key contributor on high-impact division projects providing organized detail-oriented administrative support from initiation through completion.

• Coordinate complex scheduling for senior internal stakeholders and external vendors and contractors.
• Manage project logistics including food coordination meeting setup and technology operations.
• Build and maintain Microsoft Teams channels and digital project organization structures to ensure efficient collaboration and information access.
• Create and refine project deliverables including spreadsheets graphs schedules floor plans and presentations.
• Capture and maintain comprehensive project documentation including meeting minutes detailed notes photos videos and stakeholder interviews.

Facilities Service Desk Backup

Provide reliable backup support for the Facilities Service Desk ensuring continuity of operations during absences or peak demand periods.

• Process facility work requests accurately and efficiently managing scheduling distribution and completion tracking to ensure seamless service delivery.

Utility Account Optimization

• Provide backup support with third-party vendorsto manage utility account setups for new locations and closures

• Ensure timely processingof all utility invoices and prevent service interruptions
• Analyze utility datato identify cost-saving opportunities and efficiency improvements
• Monitor and minimizelate fees and service penalties

The Ideal Candidate for This Role:

QUALIFICATIONS

Education & Experience

• Four-year degree in Business Administration or a related field and/or a minimum of5 years of progressive administrative experiencein a professional environment.

Technical Skills

• Advanced proficiency in theMicrosoft Office Suite with particular strength in:

• Excel data management reporting and analysis (including complex formulas pivot tables and data analysis)
  • PowerPoint executive-level presentations
  • SharePoint content management and team collaboration
  • Word Outlook Visio and Teams

• Proficiency inAdobe Acrobatand related Adobe tools for document creation and editing.
• Experience withdatabase management applications; familiarity with systems such as Archibus or similar facilities/parking management platforms is a strong plus.
• Champion the use of AI toolsto improve efficiency and accuracy in processes

Professional Skills

• Demonstrated ability to independently manage multiple concurrent projects in a fast-paced deadline-driven environment with minimal supervision.
• Strong customer service orientation with consultative communication skills and a consistent track record of responsiveness.
• Exceptional written and verbal communication skills with the ability to produce clear professional documentation and correspondence.
• High attention to detail and strong organizational skills across both digital and physical workflows.
• Comfortable working with senior leadership and external partners with professionalism and confidence.

CORE COMPETENCIES & PROFESSIONAL EXPECTATIONS

Professional Excellence

• Exhibit professional behaviorand be proactive and respectful in all relationships with internal and external stakeholders
• Promote positive constructive collaborative working relationshipswith all staff members
• Exercise willingness to serve as a resourceto colleagues sharing expertise and supporting team success
• Practice FNBO valuesand actively support organizational goals and strategic plans
• Proactively work to improveteam and organizational effectiveness through innovation and best practices
• Complete special projectsas assigned within established timeframes
• Demonstrate accountabilityfor continuous best efforts to deliver exceptional results

Key Attributes for Success

• Strategic thinkingbalanced with attention to detail
• Strong business acumenwith understanding of financial impacts
• Adaptability and flexibilityin a dynamic environment
• Integrity and ethical judgmentin all dealings
• Solution-oriented mindsetwith creative problem-solving abilities
• Technology embracing attitudewith eagerness to learn new tools

Candidates must possess unrestricted work authorization and not require future sponsorship.

Compensation:

Compensation range (base pay): $47613.00-$78560.00

This role may have a specific starting pay within this range.

Final compensation offer to candidate may vary from posted hiring range based upon work experience education and/or skill level.

Work Environment:

It is anticipated that the incumbent in this role will work in a hybrid capacity balancing in-person collaboration three (3) days a week with remote flexibility two (2) days a week. As part of our team youll experience the energy and relationship-building of face-to-face collaboration while still enjoying the flexibility of remote workdays. We provide the tools and technology to ensure seamless transitions between work environments supporting your productivity wherever you are. Please note that work location is subject to change based on business needs.

Benefits Overview:

We offer a variety of benefits designed to keep you and your family physically and financially healthy. Not only do we offer a competitive salary and work-life balance we offer benefits to match your needs:

• Medical Dental Vision Insurance

• 401k With Matching Contributions

• Time Off Programs

• Health Savings Account (HSA)/Dependent Care

• Employee Banking

• Growth Opportunities

• Tuition Assistance

• Short-Term/Long-Term Disability Insurance

Learn more about FNBO benefits here: additional information regarding compensation and benefits e-mail FNBO at . To ensure you receive a response include the number of this job (listed below) in the subject line of your message.

Job number: R-

Equal Opportunity & Belonging:

FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued recognized and empowered to be their authentic selvesno matter their role or where they are in their journey.

Learn more here.

FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity.

Click here to download EEO is The Law Self-Print Poster

Click here to download EEO is The Law Supplement for Federal Contractors

Click here to download EEO is The Law GINA Supplement

FNBO is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer - Member FDIC

FNBO follows federal law regarding the use of marijuana (this applies to all non-California applicants)

Application Deadline:

All our jobs will be posted for a minimum of 5 calendar days. Job postings may come down prior to 5 calendar days based on volume of applicants.