Expenses Specialist

Special Instructions to Applicants:All interested applicants should attach a resume cover letter & three references in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.

Position Summary:

The Expenses Specialist is an integral member of the Accounts Payable team and plays a significant role in facilitating the departments success. Under the supervision of the Expenses Lead this position is responsible for processing expense reports and the administration of the Universitys procurement card program. This role plays a crucial part in maintaining financial control and ensuring compliance with company policies and procedures.

Ideal Candidate Statement:

Ideal candidates shoulddisplay courtesy tact consideration efficiency and discretion in all interactions with other members of the Rice community and with the public

Workplace Location:

This position is offered as a hybrid role combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440 work arrangements may be subject to change.

Hiring Range: $49187 - $61408 annually

*Exempt (salaried) positions underFLSA are not eligible for overtime.

Minimum Requirements:

• Bachelors degree
  • In lieu of the education requirement additional related experience above and beyond what is required on an equivalent year-for-year basis may be substituted.
• One or more (1) years experience in accounts payable
  • In lieu of the experience requirement additional related education above and beyond what is required on an equivalent year-for-year basis may be substituted

Skills:

• Proficiency in Microsoft Office Suite particularly Excel for tracking and analyzing expenses
• Detail oriented analytical and critical thinking skills
• Communication skills necessary to effectively communicate update persuade and facilitate discussions with all levels of management
• Ability to work both independently and collaboratively as part of a team
• Strong problem-solving skills: ability to work well in a fast-paced environment.

Preferences:

• 3 years of accounts payable experience preferablyin expense processing financial administration or P-Card administration
• Experience working with enterprise resource planning systems (ERP)

Essential Functions:

• Expense processing:
  • Receive and review employee expense reports and non-employee reimbursements for accuracy and compliance with company policies.
  • Verify receipts invoices and supporting documentation.
  • Process expense reports and non-employee reimbursements and ensure timely reimbursements.
  • Resolve discrepancies or issues related to expense claims.
• PCard administration:
  • Assist with the Pcard program on a backup basis including card administration and issue resolution.
• Policy compliance:
  • Ensure all expenses and PCard transactions adhere to company policies and guidelines.
  • Develop and update expense policies as needed.
  • Conduct regular audits to identify potential policy violations and recommend corrective actions.
• Reporting:
  • Generate and maintain reports as directed related to expense processing.
  • Provide financial data as directed to management for budgeting and decision-making purposes.
• Training and education:
  • Stay up-to-date with industry best practices and regulation changes related to expenses.
• Performs other duties as assigned.

Rice University HR Benefits: Mission and Values: Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at . Thank you for your interest in employment with Rice University.