Executive SupportCoordinator

VWH is seeking a high-caliber candidate to join our close-knit team and make an immediate impact in our growing firm. The Executive Support/Coordinator will work directly with our CIO/Founder and senior management team. The ideal candidate will have 3 years of relevant experience supporting senior executives and/or managing an office. This position requires a highly organized discrete and motivated individual who can effectively interface with both internal and external counterparties. This role has the potential to grow with the firm.

Responsibilities

• Office Management: Oversee day-to-day functions of the office including ordering and stocking supplies scanning notarizing documents shipping packages submitting building maintenance requests etc.
• Meeting Facilitation: Assist in scheduling meetings based on attendee availability send calendar invites and coordinate logistics.
• Travel Arrangements: Book flights lodging and ground transportation for internal and external parties.
• Calendar Management: Manage the CIO and other executive calendars schedule meetings conference calls and appointments across time zones.
• Communication and Correspondence: Act as point of contact between executives employees investors and other external parties. Oversee general inboxes and voicemail forwarding to appropriate parties. Coordinate investor requests and deliverables.
• Event Planning: Organize team building events and office celebrations. Coordinate logistics including reservations catering calendar invites etc.
• Human Resources and Compliance: Post open roles filter applications arrange interviews and onboard new hires.  Administer cybersecurity training.
• Financial Support: Assist the CFO with certain financial activities including receipt tracking expense reimbursement and invoice processing.
• Data Management: Update and document communication and meeting activity within the firms Client Relationship Management (CRM) tool.
• Personal Assistance: Provide personal support to the CIO as needed schedule appointments make reservations run errands and ad hoc tasks.
• Other duties as assigned.

Qualifications :

• Bachelors degree
• 3 years of experience supporting executive level management preferably within the private equity or financial industry
• Strong working knowledge of MS Office Suite especially Excel Word and Outlook
• Superior communication (oral and written) and interpersonal skills
• High sense of professionalism urgency accountability attention to detail prioritization skills and organization
• Ability to maintain a high degree of confidentiality and handle private information with utmost discretion
• Ability to work independently proactively and be a self-starter
• Ability to lift 50 or more pounds
• Ability to work in Uptown Dallas office
• Licensed driver with reliable transportation
• Texas notary public preferred
• US work authorization

Additional Information :

VWH offers competitive compensation including base salary and a discretionary performance bonus.  VWH has a compelling benefits package including medical dental and vision insurance a 401(k) plan and generous paid time off.

VWH Capital Management LP is an equal opportunity employer.  Qualified applicants will receive consideration without regard to their race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other characteristic prohibited by applicable law.

Remote Work :

No

Employment Type :

Full-time