Executive Support & Business Operations Lead

General Overview

AtThinkOnwardweremore than a companywerea global community of experts and problem solvers. Our mission To inspire and activate our communityunitingtheir passion wisdom and creativity to cleverly solve complex geoscience and data science challenges. Together we equip our talented community withcutting-edgetools data and resources. We specialize in pushing boundaries fostering collaboration and delivering innovative solutions that accelerate decisions.

Our three core offerings are helping solve some of the energy industrys biggest challenges.

• Projectscreate pathways to accelerate results for our clients. We vet and engage specialized talent within our community on flexible rewarding exploration and energy projects. Our geoscience engineeringand AIcommunityis driving innovation further and faster pushing boundaries and redefining whatisachievable.
• Challengesallow our community to test their skills and compete in globalapplieddata science competitions. By making data science challenges available to our community we can quicklyand affordablysolvecomplex energy problems head-ontapping into diverse minds across domains.
• Innovation Labis a collaborative space where we bring all the pieces of theThinkOnwardecosystem together to deliver impactful innovations for our customers. The convergence of science data andAI-driventools allows us to identify research and cultivate revolutionary approachesandideas to solve our customers most pressing challenges.

Our valuesRe-Imagine What Matters Get It Done Fail Fast and No Egoguide us. Our vision is to be the platform that empowers energy companies to accelerate decision-making evolve workflows and achieve impactful results through our global community advanced AI/ML technology and open innovationmodel.

Summary:

We are seeking an exceptionalExecutive Support Lead & Business Operationsprofessional who thrives in a dynamic environment and is motivated by the opportunity to contribute across multiple areas of the business. This role is instrumental in enabling the CEO and Leadership Team tooperateeffectively ensuring priorities are well-coordinatedand execution runs smoothly across the organization. The position will begin with a focused scope centered on executive support with a clear path to expand into broader operational responsibilities as the individualbuildscontext trust and readiness.

What Youll Do

Executive Support & Prioritization

• Manage the CEOs complex calendar ensuring strategic prioritization of timealignment with organizationalgoalsand coordination of meetings with other top industry executives with equally busy schedules.
• Oversee all travel logistics and expense management for the CEO with efficiency and discretion.
• Proactively manage the CEOs inbox and correspondence ensuring timely responses and appropriate escalationand closureof critical matters.
• Anticipate the CEOs needsand emerging needs of the team and stakeholdersidentifypotential conflicts or risks and proactively developaction andcontingency plans.
• Track and manage CEOs and your own critical and urgent tasks to ensure triage escalation and closure on a timely basis ranked on urgency and impact

Board & Executive Governance

• Coordinate andfacilitateall Board ofDirectorsengagements including schedulinglogistics and preparation ofhigh-qualityengagingmaterials.
• Partner with the CEO to lead and manage end-to-end execution of monthly Executive Committee meetings and quarterly Board meetings ensuring alignment on priorities progress and outcomes.
• Drive the development of high-quality materialsincluding polished pre-readsdelivered in advance of Board and executive sessions. Coordinate content inputs from across the Leadership Team and individual contributors ensuring adequate lead time and review time to avoid last-minute delivery.

Strategic & Operational Enablement

• Prepare and synthesize informationand prepare agendasfocused on key decisions creating space for discussion anddecisionsfor executive discussions including Leadership Team meetings Board sessions and external engagements.
• Capture key insights decisions and action items from high-impact meetings ensuring disciplined follow-up and timely execution across the organization.
• Provide strategic support to the CEO and leadership team on operational priorities helping drive execution timelines and organizational alignment.
• Co-own Leadership Team agendas ensuring focus on critical priorities and effective use of executive time in weekly and quarterly forums.
• Stay ahead of events calendar identifying scoping directing and delivering work products needed tosupport upcoming engagements and events. Function as an extension of the CEO toassistin drivingrepetitive tasks and act as a force multiplier to take high level steer to innovate and deliveragainst new challenges.

Cross-Functional Collaboration

• Partner closely with HR Finance and Delivery teams tospot improvement opportunitiesandstreamline workflowstoimprove operational efficiency.
• Support executive leadership with preparation of reports presentations and key documents for internal and external audiences.

Confidentiality & Judgment

• Handlehighly sensitiveand confidential information with the utmost discretion and professionalism.
• Apply sound judgment and deep understanding of company operations policies and leadership priorities to support decision-making and execution.

What Youll Bring

• 5 years of progressively responsible experience supporting senior executivesideally in a high-growth or dynamic environment withdemonstratedsuccess in executive supportandoperations.
• Strong understanding of business operations and administrative functionswith the ability to navigate systems processes and organizational dynamics effectively.
• Advanced proficiency with Microsoft Officeand collaboration tools (Outlook PowerPoint Excel Word) with the ability to produce polished executive-ready materials
• Knowledge and experience leveraging GenAI toolslike Microsoft Copilot 365 to accelerate and improve quality of work.
• Exceptional organizational and time management skills with a proven ability to manage competing priorities adapt quickly and consistently deliver high-quality outcomes under pressure.
• Meticulous attention to detail paired with a proactive solutions-oriented mindset;anticipatesneedsidentifiesrisks and drives issues to resolution independently.
• Excellent written and verbal communication skills with the ability todraftimportant emails andinterface confidently and professionally with executives Board members and external stakeholders.
• Demonstrated initiative and sound judgment with the ability tooperatewith a high degree of autonomy whilemaintainingstrong alignment with leadership priorities.
• Continuous improvement mindset with a natural ability toidentifyopportunities to streamline processes and enhance efficiency.
• High level of discretion and integrity with experience handling confidential and sensitive information in a professional environment.
• Collaborative and adaptable work stylecapable ofoperatingeffectively as both an independent contributor and a trusted partner across teams.

Time Commitment / Travel Requirements

• Full-Time
• 5-10% Travel expected