Executive Secretary

We are seeking a highly organized and professional Executive Secretary to provide high-level administrative support to our executive leadership team at Compass Realty Inc. If you have a keen eye for detail excellent communication skills and the ability to thrive in a fast-paced real estate environment we want to hear from you.

Key Responsibilities:

• Manage and maintain executive calendars including scheduling showings closings client meetings and internal leadership sessions
• Draft proofread and distribute correspondence including offer letters listing agreements lease documents and client communications
• Serve as the primary point of contact between executives agents clients attorneys title companies and lenders
• Coordinate and track real estate transactions from contract to closing ensuring deadlines and compliance requirements are met
• Prepare and organize listing presentations marketing packages and board meeting materials
• Maintain and update CRM databases MLS entries and client files with accuracy and confidentiality
• Handle travel arrangements expense reports and executive itineraries
• Screen and route phone calls emails and walk-in inquiries with professionalism
• Support recruiting onboarding and licensing coordination for new agents
• Oversee office supply management and vendor relationships

Qualifications:

• High school diploma required; associate or bachelors degree in Business Administration or related field preferred
• 12 years of experience as an executive assistant administrative assistant or secretary real estate experience strongly preferred
• Familiarity with real estate terminology contracts MLS platforms and transaction management software (e.g. Dotloop SkySlope or zipForms)
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and Google Workspace
• Exceptional written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities under deadline

If you are looking to join an innovative real estate company and support a dynamic team of executives apply now and be part of our exciting journey at Compass Realty Inc!

Required Skills:

Microsoft Office Suite