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Executive Secretary or Secretary III
Job Location:
Job Location:
Santa Ana, CA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
13 September 2026 (6 days ago)
Posted:
Application Deadline:
11 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
About US:
Tryfacta is a leading nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare IT Business Support and Professional & Craft/Light Industrial ecosystems.
Founded in March 1996 we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Diva ID:26-04843
Position Title: Executive Secretary or Secretary III
Location: Santa Ana CA 92701
Duration: 3 months
Work Schedule: MondayFriday 8:00 am 5:00 pm
To be considered for this position you should have: Skills Education or Experience
Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age protected veteran or disabled status or genetic information.
Tryfacta is a leading nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare IT Business Support and Professional & Craft/Light Industrial ecosystems.
Founded in March 1996 we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!
Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Summary:
Tryfacta is seeking an Executive Secretary or Secretary III for our client in Santa Ana CA 92701. This is a temporary contract assignment. If you meet the qualifications listed below and are interested please Apply Now!Job Diva ID:26-04843
Position Title: Executive Secretary or Secretary III
Location: Santa Ana CA 92701
Duration: 3 months
Work Schedule: MondayFriday 8:00 am 5:00 pm
Responsibilities for this position include but are not limited to:
- Confidentiality & Discretion: Handle confidential and sensitive information with the highest level of discretion. Information discussed or observed in the office including personnel matters meetings conversations schedules and other internal business must remain confidential and must not be shared with unauthorized individuals.
- Calendar/Scheduling: Manage and maintain the Supervisors master calendar including meetings appointments events community outreach and public meetings.
- Coordinate schedules with County departments public officials government representatives community organizations staff and other outside contacts.
- Identify and resolve scheduling conflicts and communicate calendar changes promptly.
- Monitor the Supervisors schedule and provide timely reminders and meeting notifications.
- Prepare meeting agendas materials binders and documents as needed.
- Coordinate meeting logistics including invitations RSVPs follow-ups room setup and refreshments.
- Provide professional front desk and telephone coverage; greet visitors and direct them appropriately.
- Maintain an organized office and assist with office supplies storage and general administrative needs.
- Prepare necessary materials for Board of Supervisors meetings and other important deadlines.
- Communicate professionally with staff government officials community members and outside organizations.
- Monitor public communications emails and assist with routing and follow-up as needed.
- Respond to urgent scheduling and administrative matters in a timely manner.
- Perform other administrative duties and special assignments as needed.
To be considered for this position you should have: Skills Education or Experience
- Previous experience as an Executive Secretary Executive Assistant Scheduler or similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Professional confident and courteous demeanor.
- Ability to work independently prioritize competing deadlines and exercise sound judgment.
- Strong sense of confidentiality discretion and professionalism is essential.
- Comfortable working in a fast-paced government or professional office environment.
Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age protected veteran or disabled status or genetic information.
Required Experience:
Exec
