Executive Secretary III
Job Location:
Jacksonville, FL - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Requisition ID:57874
Opening Date:08/13/2026
Closing Date: 08/26/2026
Agency:Department of Human Services
Class Title:EXEC SECRETARY III - 14033
Skill Option:Keyboarding
Bilingual Option:Manual Communication (Sign)
Salary: Anticipated Salary: $5572-$7898/month ($66864-$94776/year) bilingual pay
Job Type: Salaried
Category:Full Time
County: Morgan
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees AFSCME
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
The Division of Rehabilitation Services is seeking to hire a detail-oriented professional to serve as secretary to the Superintendent at Illinois School for the Deaf in Jacksonville and performs secretarial functions for the superintendent such as composing transcribing and keyboarding correspondence maintaining files and preparing reports for the superintendent. The Division of Rehabilitation Services (DRS) is the states lead agency serving people with disabilities committed to diversity equity inclusion accessibility and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment education and independent living.
- Performs complex secretarial and confidential work for the Illinois School for the Deaf (ISD) Superintendent.
- Prepare reports including charts graphs software applications etc.
- Serves as receptionist to the Superintendents Office.
- Enters non-certified staff inventory unfilled positions certified staff salaries positions evaluations contract days and time off in the Illinois State Board of Education (ISBE) Employee Information System annually.
- Serves as timekeeper for multiple timekeeping groups.
- Serves as the liaison between ISD and the Directors office.
- Posts ISD Advisory Council meeting minutes and agenda to the ISD website.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
- Requires knowledge skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experienceOR completion of high school and five (5) years of secretarial experience.
- Requires ability to keyboard accurately at 55 wpm.
- Requires the ability to communicate using sign language at the Intermediate Level (Sign Language Proficiency Interview) using SLPI.
- Three (3) years of experience effectively communicating in written and oral formats and coordinating the day-to-day activities for an administrator in a public or private organization.
- Three (3) years of experience working in a public or private organization in a social or human services field maintaining confidentiality and handling sensitive information.
- Two (2) years of experience meeting deadlines with strong attention to detail while multitasking multiple projects.
- Two (2) years of experience developing and maintaining professional working relationships with staff customers vendors and public.
- Two (2) years of experience developing proofreading and revising documents that include correspondence spreadsheets reports and presentations for a public or private organization.
- Two (2) years of experience coordinating meeting arrangements including the maintenance of calendars and travel plans.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours:Mon-Fri 8am-4:30pm 1 hour unpaid lunch
Headquarter Location:125 S Webster Ave Jacksonville Illinois 62650
Illinois School for the Deaf
Superintendent Office
Work County:Morgan
Posting Group:Office & Administrative Support; Social Services
About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy safe and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion Accessibility Responsibility and Equity.
As a State of Illinois employee you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick days annually (Sick days carry over from year to year)
- 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
- Benefit time modified for part-time 12-hour & non-standard work schedules (as applicable)
- 13 Paid Holidays annually 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of thehomepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of thehomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Exec
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