Executive Secretary I (Ump)
Job Location:
Springfield, VT - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Requisition ID:53781 IPR#25-01008
Closing Date: 06/26/2026
Agency:Department of Transportation
Position Title: Executive Secretary I
Skill Option:Keyboarding
Salary: Anticipated Starting Salary: $4414 Monthly; Full Range: $4414 - $5926 Monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees AFSCME
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website.
State of Illinois employees should click the link near the top left to apply through theSuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidatewill under the direction of the Bureau Chief of Administrative Services independently performs secretarial dutiesfunctioning within the framework of organizational policies. Performs a variety of complex clerical and technicalfunctions for the Division of Aeronautics.
- As secretary to the Bureau Chief of Administrative Services this position keyboards routine and non-routine correspondence and memoranda as well as confidential materials regarding staff performance evaluations disciplinary actions and memos regarding personnel matters.
- Performs support functions for the Division of Aeronautics staff as assigned by the Bureau Chief of Administrative Services.
- Maintains and organizes files.
- Consults and advises the Bureau Chief of Administrative Services on departmental methodsprocedures and interpretations of departmental policies and programs.
- Serves as receptionist for the Division of Aeronautics receives visitors and directs themappropriately.
- Performs other duties as required or assigned which are reasonably within the scope of theduties enumerated above.
- Requires knowledge skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
- Requires ability to accurately keyboard at 55 wpm.
- Qualifying State employees in the Upward Mobility Program shall have the stated requirements of thisclassification waived by successful completion of specific proficiency tests and training programs.
- Prefers knowledge of agency programs rules and regulations.
- Prefers extensive knowledge of computer program applications.
- Prefers extensive knowledge of composition grammar spelling and punctuation.
- Prefers ability to communicate clearly and effectively both orally and in writing.
- Prefers knowledge of composition grammar spelling and punctuation.
- Requires successful completion of a background investigation.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
The IDOT team works diligently to provide safe cost-effective transportation for Illinois in ways that enhance quality of life promote economic prosperity and protect our are problem solvers and leaders constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time hybrid scheduling)
- Health Life Vision and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 1 Langhorne Bond Dr Springfield Illinois 62707
Work Office: Division of Aeronautics/Bureau of Administrative Services
Agency Contact:
Posting Group: Transportation; Office & Administrative Support
This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
Non-State employees: click Application Procedures in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Junior IC
About Company
You won't find Steve Martin at the Illinois Department of Transportation (IDOT), but the agency is all about planes, trains, and automobiles. The IDOT plans, constructs, and maintains Illinois' transportation network, including its highways and bridges, airports, public transit, rail ... View more
