Executive Executive Assistant

Baltimore RavensExecutive AssistantDepartment: Executive OfficeLocation: Owings Mills MDEmployment Type: Full-Time Position SummaryThe Executive Assistant is a highly trusted partner responsible for ensuring the Executive Office operates with exceptional organization preparation communication and follow-through. This is a high-impact role for a forward-thinking resourceful professional who can anticipate needs manage competing priorities and help translate executive direction into coordinated ideal candidate is an exceptionally organized and polished communicator with strong judgment outstanding written skills and the ability to manage a demanding executive calendar and fast-moving priorities. They will be comfortable operating at both a detailed administrative level and a broader organizational levelsupporting & planning meetings communications executive planning projects and cross-functional ResponsibilitiesExecutive Support and Calendar ManagementManage a complex and dynamic calendar including internal and external meetings travel events and organizational incoming meeting requests and manage scheduling in alignment with executive and organizational the executives needs and ensure they are thoroughly prepared for meetings presentations travel and key agendas briefing materials background information talking points and meeting travel arrangements itineraries expense reporting logistics and event-related the executives time by ensuring meetings are purposeful well prepared and aligned with priorities as well as efficiently scheduled across various management: coordinator game invitations suite guests game tickets suite management catering security and manage overall gameday experience for executives and coordinate incoming requests for speaking engagements game tickets outside event NFL meetings client & community engagements. Respond as necessary and represent executives voice in strong relationships with stakeholders and demonstrate commitment to be in the role for years to Coordination and Follow-ThroughMaintain visibility into executive priorities key initiatives critical decisions and commitments across the action items decisions deadlines and follow-up responsibilities resulting from leadership meetings and executive with internal stakeholders to ensure timely communication alignment and execution on priority potential scheduling conflicts gaps in information risks or issues requiring executive the planning and execution of leadership meetings Flock Forums offsites organizational events and other high-priority and maintain effective systems processes and tools that improve organization communication and accountability within the Executive edit and coordinate high-quality executive communications correspondence presentations meeting materials and internal communications are clear professional timely and consistent with the executives voice and as a primary point of contact for the Executive Office managing requests and interactions with professionalism responsiveness and sound effectively with leaders staff external partners and other stakeholders at all levels of the discretion in handling sensitive confidential and time-sensitive and Organizational SupportSupport and when appropriate coordinate cross-functional projects and special initiatives on behalf of the drive clarity around project ownership timelines next steps and communication research compile information and prepare summaries to support executive decisions and with departments across the organization to facilitate efficient communication and timely look for opportunities to improve how the Executive Office operates and supports the broader experience supporting a senior executive or leader in a fast-paced high-accountability organizational skills with the ability to manage multiple priorities shifting deadlines and confidential matters with accuracy and written communication skills including the ability to draft polished correspondence presentations summaries and executive-level verbal communication and interpersonal skills with the ability to build credibility and work effectively with diverse ability to think ahead anticipate needs solve problems proactively and exercise excellent detail-oriented while maintaining a clear understanding of broader priorities and to manage complex calendars travel meetings and executive logistics with discretion and proficiency with Microsoft Office specifically Excel calendar presentation document and collaboration tools. Technology forward and to work with flexibility including outside traditional business hours when required by executive priorities travel or club events such as games concerts Qualifications8 - 10 years of experience supporting an executive within professional sports entertainment hospitality media or another high-performance coordinating projects meeting and event planning facilitating leadership meetings or supporting cross-functional preparing materials for senior leadership boards or executive-level degree or equivalent relevant CompetenciesExecutive presence and professionalism Proactive and forward-thinking approach Exceptional organization and attention to detail Strong written and verbal communication Sound judgment and discretion. Confidentiality a must. Ability to manage complexity and competing priorities Cross-functional collaboration Project coordination and follow-through Adaptability and composure under pressure Commitment to service and operational excellence Salary and Benefits:Range: $89000 - $114000Company-paid health insurance including health and vision. Dental insurance also provided with minimal employee contributionCompetitive 401(K)Paid time off to include 3 weeks of vacation and 5 personal/sick daysApplication Process:To be considered for this role applicants must:Upload and submit a resume and cover the required additional screening questions as part of the you are selected for an interview we will contact you. No follow-up phone calls or emails inquiring about the position will be an equal opportunity employer we consider candidates from all backgrounds and identities. We encourage individuals from all ethnicities sexual orientations gender identities socio economic status as well as military veterans and individuals with disabilities to apply.