Executive Coordinator – R&D Operational Excellence

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Job Description

The Executive Coordinator R&D Operational Excellence provides administrative and operational support to the Head of R&D Operational Excellence and the broader Operational Excellence (OpEx) organization. The role supports day-to-day leadership operations while enabling coordination tracking and communication of OpEx initiatives across Takeda R&D.

This position is suited for a highly organized professional who can operate effectively in a senior-leader environment and support execution of transformation continuous improvement and governance activities.

Key Responsibilities:

Administrative & Executive Support

• Manage complex calendars and meeting schedules for the Head of OpEx or OpEx leadership as assigned.

• Coordinate onsite hybrid and virtual meetings including agendas materials and follow-up actions.

• Partner with administrative colleagues across R&D and the enterprise to support leadership coordination.

• Process purchase orders invoices expense reports and basic budget tracking in line with company policies.

• Support onboarding/offboarding logistics organization charts headcount tracking and internal communications.

• Maintain Teams SharePoint and other Microsoft 365 collaboration spaces.

• Provide backup administrative support as needed.

Operational Excellence Coordination

• Coordinate OpEx governance forums leadership meetings and working sessions.

• Track actions milestones and deliverables across OpEx initiatives.

• Support execution of transformation continuous improvement and change initiatives.

• Maintain trackers templates dashboards and documentation repositories.

• Prepare presentations summaries and briefing materials for leadership.

• Support planning and logistics for workshops meetings and offsites.

Qualifications:

Education & Experience

• Bachelors degree preferred.

• 24 years of experience in administrative operations or coordination roles.

• Experience supporting senior leaders preferred.

• Experience in pharmaceutical biotech healthcare or regulated environments preferred.

• Exposure to operational excellence transformation or strategy work is a plus.

Skills & Competencies

• Proficiency with Microsoft 365 tools (Outlook Word Excel PowerPoint Teams SharePoint).

• Strong organizational prioritization and time-management skills.

• Attention to detail and commitment to quality and follow-through.

• Professional written and verbal communication skills.

• Ability to work independently and manage multiple priorities.

• Discretion in handling confidential information.

• Adaptable proactive and continuous-improvement oriented mindset.

Additional Information:

• This role offers exposure to senior R&D leadership and the opportunity to contribute to enterprise-wide operational excellence and transformation initiatives within a strategically critical function.

This position is currently classified as hybrid in accordance with Takedas Hybrid and Remote Work policy.

Takeda Compensation and Benefits Summary

For Location:

U.S. Hourly Wage Range:

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors including the qualifications of the individual applicant for the position years of relevant experience specific and unique skills level of education attained certifications or other professional licenses held and the location in which the applicant lives and/or from which they will be performing the actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical dental vision insurance a 401(k) plan and company match short-term and long-term disability coverage basic life insurance a tuition reimbursement program paid volunteer time off company holidays and well-being benefits among others. U.S. based employees are also eligible to receive per calendar year up to 80 hours of sick time and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex sexual orientation gender identity gender expression parental status national origin age disability citizenship status genetic information or characteristics marital status status as a Vietnam era veteran special disabled veteran or other protected veteran in accordance with applicable federal state and local laws and any other characteristic protected by law.

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Job Exempt