Executive Coordinator

About You

Are you the person who takes a vague "can you figure this out" and comes back with a researched realistic plan and then actually makes it happen Do you get genuine satisfaction from a calendar that runs smoothly an inbox at zero and a follow-up that went out before anyone had to ask Are you the one your friends trust with the things that matter because you keep confidences and you keep your word If thats you keep reading.

About the Job

Fresh Tech is a rapidly growing innovative AVL integration company that exists to accelerate every churchs unique mission. We design and install purpose-built audio video and lighting systems for ministries across the Northeast US and beyond and weve been at it for over 20 years.

Were looking for an Executive Coordinator (roughly 30 hours/week) to work directly alongside our CEO and multiply their capacity to lead. This is not a sit-in-the-corner-and-schedule-things role. Youll be trusted with real responsibility from day one: managing the CEOs calendar inbox tasks and travel keeping a birds eye view of our active projects and making sure every customer gets timely quality communication and is never left wondering where things stand.

Some days youll reach out to clients to confirm project status and keep everyone on the same page. Other days youll take an idea like "lets deliver Christmas cookies to all our clients" research it figure out whats realistic on time and budget present a plan and run it. Youll capture meeting notes with AI tools (and verify them because youre sharp like that) turn conversations into action items and track them to done. Youll also keep the office running: snacks coffee supplies and the birthday and anniversary celebrations that make this a great place to work.

This is a high-trust seat. Youll see sensitive things: strategy compensation hiring. We need someone with complete discretion a servants heart and zero interest in gatekeeping or borrowing the bosss authority. Your job is to help people feel heard and help the CEO move fast not to be in charge.

What Were Looking For

• A figure-it-out person: give you an ambiguous goal and you come back with a plan
  
• Excellent writer who can draft professional emails in someone elses voice
  
• Organized and reliable with follow-through that never needs a reminder
  
• Proven discretion with confidential information
  
• Discernment: you know what to handle what to route and what to escalate
  
• Comfortable with AI tools for notes drafting and research and diligent about verifying what they produce
  
• Google Workspace proficiency; Basecamp Zoho CRM or Jetbuilt experience is a plus
  
• Alignment with our Core Values: Honesty Always Ministry First Future Forward People First Elevate Everything
  
• Active involvement in a local church is strongly preferred
  

The Details

• Part-time approximately 30 hours/week hybrid role (Pittsburgh area)
  
• Work directly with the CEO of a growing company where your work visibly matters
  
• A team that works hard celebrates each other and exists to accelerate every churchs unique mission
  

How to Apply

If you believe youd be a great fit and you share our values apply here with your resume and a brief cover note. Candidates who advance will be asked to put us in touch with 3 references of our choosing. We cant wait to meet you!

We are an Equal Opportunity Employer and provide fair and equal employment opportunity to all employees and applicants regardless of race color religion gender sexual orientation gender identity national origin age disability veteran status or any other protected status prohibited under Federal State or local laws. All employment decisions are based on valid job-related requirements.