Executive Coordinator for System Vice Presidents

This is a remote position supporting two System Vice Presidents.

As an Executive Coordinator at CommonSpirit Health you will be a vital member of our leadership team providing comprehensive administrative support to our System Vice Presidents. You will play a critical role in ensuring the smooth and efficient operation of these key offices. Your ability to be personable proactive and highly organized while managing day-to-day tasks is crucial to your success. You will be entrusted with handling a variety of administrative responsibilities participating in meetings with clinicians leaders and other C-suite members and maintaining the highest level of confidentiality.

Responsibilities:

• Provide high-level administrative support to the System VP of Enterprise Resilience and System VP of Ambulatory Surgery Center.
• Includes managing complex calendars scheduling meetings coordinating travel arrangements and preparing correspondence.
• Utilize Google Suite programs (Docs Sheets Drive Calendar) proficiently to create edit and manage documents spreadsheets and presentations.
• Prepare meeting agendas presentations and minutes ensuring accurate and timely distribution.
• Anticipate the needs of the System Vice President and proactively address issues and challenges.
• Maintain a calm and resourceful demeanor in a fast-paced environment knowing that team support is available.
• Creates and edits documents spreadsheets presentations and organizational charts; additionally is able to develop complex documents spreadsheets and presentations independently on behalf of
  the leaders supported as needed such as collecting data in preparation reports in support of leaders budget responsibilities.
• Creates and conducts surveys and provides organized reports to leaders (may provide recommendations for leader consideration when presenting survey results).

Minimum Required Educationand Experience

• Bachelors degree preferred
• At least 5 years of administrative support experience executive/C-level.
• Outstanding computer skills to include Microsoft Office and Google Suite tools.
• Excellent organizational skills.