Executive Asst To The Board

Please apply directly at our website at the following link:RN 3619 Executive Assistant to the Board Tucson or Phoenix

The Executive Assistant to the Board of Directors is responsible for facilitating complex administrative functions and providing critical staff support for the Superintendent and the Board of Directors.

This position may be available for remote work within Arizona.

The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.

Essential duties include but are not limited to:
Record produce disseminate and archive the official record of all Board of Directorsmeetings and prepare materials and logistics necessary for all Board activities.
Provide high-level administrative support by handling information requests preparingreports and performing clerical functions such as preparing correspondence receivingvisitors arranging conference calls and scheduling meetings.
Exercise independent judgment and make decisions that have an impact on matters ofsignificance and organizational operations.
Utilize broad organizational knowledge to accurately apply and interpret agency policiesrules and regulations.
Travel to agency sites and meeting locations as necessary to fulfill job responsibilities.
Perform other related duties as assigned for the purpose of ensuring the efficient andeffective functioning of the work unit.

KNOWLEDGE OF:
Policies procedures and programs of the immediate work unit.
Principles and practices of administration and management.
Agency or program rules regulations and operating procedures
Administrative and clerical procedures and systems such as word processing fileand records management transcription and the design of professional forms andoffice workflows.
Principles and processes for providing high-quality personal and customer serviceincluding stakeholder needs assessment service quality control and satisfactionevaluation.
Pertinent federal state and local laws codes rules regulations and statutesgoverning public entities state education and board administration.

DEMONSTRATED SKILL/ABILITY TO:
Active Listening - Giving full attention to what people are saying taking time tounderstand the points being made asking questions when appropriate and notinterrupting at inappropriate times.
Reading Comprehension - Understanding written sentences and paragraphs inwork related documents.Writing - Communicating effectively in writing as appropriate for the needs of theaudience.
Speaking - Talking to others to convey information effectively.
Judgment and Decision Making - Considering the relative costs and benefits ofpotential actions to choose the most appropriate one.
Active Learning - Understanding the implications of new information for bothcurrent and future problem-solving and decision-making.
Time Management - Managing ones own time and the time of others.
Critical Thinking - Using logic and reasoning to identify the strengths andweaknesses of alternative solutions conclusions or approaches to problems.

Minimum of three (3) years of senior-level administrative experience (preferablysupporting a governing board or executive leadership)
A relevant Associates or Bachelors degree is highly preferred though anequivalent combination of education and high-level administrative experience willbe considered.
Proficiency with the Microsoft Office Suite (e.g. Excel Word PowerPoint) orGoogle Workspace (e.g. Docs Sheets Slides) alongside demonstratedexperience navigating State of Arizona operational systems such as the ArizonaProcurement Portal (APP) and the Time and Attendance Management System
(e.g. AZ360).
Experience utilizing electronic board document management programs (e.g.Diligent Community).
Proficiency in conference call video conferencing and virtual meetingmanagement.
Proficiency in the structure and content of the English language includingadvanced rules of composition grammar spelling and professional writingmechanics.
Knowledge of Arizona Open Meeting Law requirements preferred.
American Sign Language (ASL) skills preferred.
Spanish communication skills preferred.

Must be able to pass FBI and State background check or valid IVP Fingerprint Clearance Card as position requires by policy or Statute
Defensive Driver Training Program to be completed by all agency personnel that drive on State business.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefit-eligible employees have a variety of choices for medical dental vision short-term disability supplemental and dependent life plans provide exceptional value to our employees and their eligible dependents. Employees have 31 days from the effective date of hire to elect benefits could start as early as 2 weeks after -eligible employees are automatically covered for basic life non-smokers accidental death and dismemberment and seat belt Options also offer Employee Self-Service Wellness Tuition Discount Travel Reduction Auto & Home Insurance and Purchase Discount Programs.

By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Benefit-eligible employees are automatically enrolled in the States retirement plan and long-term disability (LTD) is mandatory and is subject to a 26-week waiting period before initial may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments.

For more information contact the Recruiter at:
520.770.3714