Executive Associate (Athletics)

The Athletics Department is dedicated to excellence in collegiate sports building a modern model of intercollegiate athletics fostering integrity innovation and student-athlete success.

The University of Arizonas Athletics Department invites you to apply for the role of Executive Associate (Administrative Support Manager I). This position performs a variety of complex and confidential administrative support functions for the Vice President and Director of Athletics and senior leadership. The Executive Associate will supervise and manage the central office coordinate executive communications and scheduling and support internal and external stakeholders.

This position requires the ability to work a flexible schedule including nights weekends holidays and travel as needed. Visa sponsorship is not available for this position.

Outstanding U of A benefits include health dental and vision insurance plans; life insurance and disability programs; paid vacation sick leave and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Oversee a broad array of administrative and operational functions directly related to the office of the Vice President and Director of Athletics. This includes calendar oversight scheduling and coordinating meetings appointments and events.
• Ensure all logistical aspects are addressed before all events.
• Provide essential support to the Intercollegiate Athletics Department including direct support to the Athletics Director and senior leadership.
• Facilitate clear and efficient communication between the Director and internal and external stakeholders.
• Coordinate with donors head coaches assistant coaches staff the community University leadership the Big 12 Conference office as well as athletics directors nationwide on a variety of topics and issues.
• Draft review and distribute correspondence reports and presentations on behalf of the Director.
• Manage documentation systems including preparing reports agendas and minutes and conducting data analysis.
• Serve as a liaison and oversee communications that affect the department including but not limited to preparing necessary files and agendas taking minutes following up on action items and handling routine correspondence.
• Evaluate analyze and recommend operational and process improvements and solutions.
• Utilize mature judgment and appropriate discretion to make informed decisions when dealing with complex private and sensitive issues with a high concern for detail confidentiality and timeliness. Ensure communications and documentation are managed in accordance with University policies and regulations.
• Receive and screen communications (emails and phone calls) not requiring the immediate personal attention of the Vice President and Director of Athletics using independent judgment to determine the order of priority.
• Adhere to professionalism and confidentiality in all communications with internal and external stakeholders.
• Investigate and respond to management and public requests concerning problematic situations and discrepancies including those forwarded for a response.
• Manage office functions to ensure smooth office operations oversee staff manage performance evaluations hire staff make necessary recommendations for termination and recommend salary changes including merit recommendations and promotions.
• Manage travel arrangements and process accounts payable and receivable items before and after travel.
• Budget accountability.
• Additional duties as assigned.

Knowledge Skills and Abilities

• Excellent verbal and written communication skills.
• Ability to multitask with frequent interruptions.
• Ability to maintain confidentiality and work effectively under time constraints.
• Ability to initiate lead and support value-added projects.
• Meticulous attention to detail.
• Self-motivated and results-oriented with a positive demeanor.
• Strong organizational skills including the ability to plan prioritize and successfully manage multiple concurrent projects.
• Ability to develop and maintain positive interpersonal relations.
• Ability to communicate effectively with individuals at all organizational levels and project a positive and professional attitude.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelors degree or equivalent advanced learning attained through professional level experience required.
• Minimum of three (3) years of related work experience or equivalent combination of education and work experience required.
• Must have a valid drivers license and ability to drive according to the University Fleet Safety Policy.

1. Describe your knowledge and understanding of NCAA and Big 12 rules and regulations as they pertain to recruitment and regulations

2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school AAU sports club junior college or 4-year institution student-athlete athletics team or department.

3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2 11.4.2.1 11.4.2.2 11.4.3 11.4.3.1 11.4.3.2 11.4.4 11.4.4.1 and 11.4.4.2. You may be asked about these Bylaws in an interview and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws and that such Bylaws would not preclude your employment by The University of Arizona

4. Are you the parent coach relative or guardian of a prospective student-athlete (i.e. student in 9-12 grade or 712 grade for mens basketball or junior college student) in the sport of mens basketball womens basketball or football or have any other type of association with any prospective student-athlete in the sports of mens basketball womens basketball or football If yes please explain.

5. Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e. student in 9-12 grade 712 grade for mens basketball or junior college) in the sport of mens basketball womens basketball or football If Yes please explain.

6. Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade 7-12 grade for mens basketball or junior college) in the sports of football mens basketball or womens basketball might render your application ineligible for consideration