Executive AssistantDeputy Clerk to the Board of Supervisors

Welcome to the King William Countys Employnment Opportunities Page!

King William County encourages the diligent efforts of jobseekers to pursue and sustain gainful employment. As an organization we understand the importance of meaningful work and intend to foster an environment of productive qualified and competent individuals who seek to achieve a common goal.

If this is the first time you are applying using our online job application you will need to create an account and select a Username and Password.

Click on the job title that piques your interest or that relates to your education and experience and then click the Apply link.

Job postings are subject to be closed at any time by the County regardless of the postings status or closing date.

Please ensure that your application shows all relevant education and experience that you possess. Individual jobs may require additional attachments to the application. Incomplete applications may be rejected.

If you would like to be notified when applications are being accepted for any position click on JobAlerts in the menu select the job title then click on the Subscribe link to fill out a JobInterest Card.

Note: Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

King William County is an Equal Opportunity Employer and is inclusive of all persons. Employment with the County is not limited by race ethnicity class sex gender gender identity transgender status marital status age sexuality pregnancy disability medical condition education spiritual beliefs creed culture tribal affiliations national origin political beliefs and/or veteran status.

Wecommitted to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment services programs and activities. To request a reasonable accommodation under the Americans with Disabilities Act (ADA) please email the Human Resources department atbor contact us by phone at .

The Deputy Clerk to the Board provides administrative support to the County Administrator and Board of Supervisors in day-to-day operations of the County. Employees in this classification perform administrative support work at an advanced level. The position is responsible for posting and the preparation of meeting agendas in compliance with statutory requirements; prepares minutes and maintains the official records of the Board; prepares advertisements and notices for public hearings; composes and generates correspondence notices and reports; addresses inquiries from the general addition this position serves as the Countys Records Manager for the Virginia State Library and Archives.

• Attends all Board of Supervisors meetings Planning Commission meetings Economic Development Authority meetings and Library Board of Trustees meetings. Records minutes of decisions actions and votes. Maintains permanent records of meetings and transcribes minutes. Sets up meeting room and notifies members of meeting location. Notifies appropriate department/agency of actions impacting their areas.
• Prepares Board agendas and notices for public hearings. Copies required information/documents and assembles packets for Board members and attendees. Distributes packets to designated members.
• Coordinates Board calendar and prepares resolutions proclamations official correspondence based on general instructions.
• Prepares advertisements/notices for meetings of the Board of Supervisors and the County Administrator.
• Maintains updates to the King William County Code and distributes as necessary.
• Serves as the Countys Records Manager for the Virginia State Library and Archives. Stays current on trainings and statutory changes.
• Develops and manages the records retention program to ensure compliance with statutes. Provides training to County employees concerning the program and enforces program standards.
• Answers general inquiries from the general public regarding activities of the Board and County Administrator.
• Schedules appointments and meetings for the County Administrator.
• Composes and generates correspondence notices and reports. Compiles information for directories maintains accurate records and maintains a high level of confidentiality.
• Compiles copies and distributes information as directed.
• Acts as backup for mail distribution.
• Serves on the employee activity committee.
• Orders office supplies for the County Administrators Office activities.
• Performs other duties as assigned.

Proficiency in office practices and procedures required. Excellent oral and written communication skills required. Ability to work independently with minimal guidance. Must have extensive computer experience and knowledge of Microsoft Office products. Excellent typing and math skills are required. Ability to learn the policies and procedures required for the position. Establish and maintain effective working relationships with the public government officials and other employees. Must maintain in confidence all confidential information.

MINIMUM TRAINING AND EXPERIENCE

• Associates degree with emphasis in business/public administration or related field. Supplemented with a minimum of five (5) years experience in a similar position or any equivalent combination of education experience and/or training sufficient to demonstrate the knowledge skills and abilities to successfully perform the job duties.
• Experience and/or training that includes office procedures office equipment and the ability to adapt to a fast-paced environment.

• Must currently be certified as a municipal clerk or have the ability to obtain certification within 2 years through the International Institute of Municipal Clerks.
• Currently serve as or meet the qualifications to become a Notary Public for the Commonwealth of Virginia.
• Administration experience in local government as a municipal clerk or the office of an executive.